Project Manager Assistant - Environmental Laboratory
About The Position
As a full-time Project Manager Assistant in Onterris’s Orange, California laboratory, you will assist with multiple environmental laboratory projects and work increasingly with multidisciplinary staff, regulatory agencies, and clients. You will join a team of committed professionals and provide project coordination and administrative support, including managing small and simple project accounts, tracking project schedules and sample inventory, coordinating laboratory and client communications, and preparing client reports and state reporting forms. The role works onsite in an office and/or laboratory environment and follows a Wednesday–Sunday schedule, with holidays and overtime as needed.
Requirements
- Bachelor of Science or Bachelor of Arts in an analytical science, or equivalent experience in an analytical or environmental laboratory.
- Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
- Highly motivated and able to take initiative as a self-starter.
- Excellent verbal and written communication skills at all levels of the organization.
- Flexible schedule, including overtime as needed.
- Ability to multitask under strict deadlines.
- Availability to work Wednesday through Sunday and holidays as needed.
- Ability to sit, stand, and walk.
- Ability to lift and carry supplies, materials, files, or equipment weighing up to 25 pounds.
Nice To Haves
- PMA experience is preferred but not required.
- Knowledge of analytical methods, data evaluation, and customer service.
- Ability to collaborate to analyze problems and implement solutions.
- Ability to work independently and manage multiple responsibilities.
- Ability to interface with cross-functional teams and personnel or management at all levels.
- Strong problem-solving and analytical skills.
- Strong organization and time/project management skills.
- English language competency.
Responsibilities
- Assist with client account setup and project implementation; log in, store, and verify client samples; check chains of custody and notify clients of discrepancies.
- Review client protocols and verify that project accounts are set up accordingly.
- Coordinate with clients and laboratories on bottle orders, sample delivery schedules, data and report status, exceedance notifications, login updates, and other project tasks.
- Prepare field-sampling and sample-bottle order kits; review work order tickets; send sample receipt confirmations; and confirm sampling schedules with clients.
- Coordinate sample delivery and project status with subcontract laboratories and generate subcontract chains of custody.
- Create and send client reports, review data for trends or anomalies when applicable, and send invoices.
- Work directly with project managers, group leaders, and clients.
- Provide administrative project support, including maintaining detailed notes and records and organizing project files such as quotes, chains of custody, study plans, protocols, and laboratory instructions.
- Manage small and simple project accounts.
- Maintain and monitor project plans and schedules, including sample pulls, deliveries, and available sample inventory.
- Assist with project tracking and interlaboratory communication.
- Generate and submit state reporting forms.
- Assist the Sample Receiving team with deliveries and drop-offs as needed.
- Work in the LIMS and create or edit EDDs.
- Participate in client calls and meetings.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
