Project Manager Assistant - Environmental Laboratory
About The Position
Onterris is hiring a full-time Project Manager Assistant for its Orange, California laboratory. The role supports multiple projects and involves interaction with multidisciplinary staff, regulatory agencies, and clients. The assistant provides project administration and coordination, manages small and straightforward project accounts, supports sample handling and reporting, and works with project managers, group leaders, clients, and laboratories. The schedule is Wednesday through Sunday, with holidays as needed and overtime as needed. The stated compensation range is $25 to $34, commensurate with experience, skills, and geographic location.
Requirements
- Bachelor of Science or Bachelor of Arts degree in an analytical science, or equivalent experience in an analytical or environmental laboratory.
- Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
- Highly motivated and self-starting.
- Excellent verbal and written communication skills at all levels of the organization.
- Flexible schedule, including overtime as needed.
- Ability to multitask under strict deadlines.
- Ability to work Wednesday through Sunday and holidays as needed.
- Ability to sit, stand, and walk.
- Ability to lift and carry supplies, materials, files, or equipment weighing up to 25 pounds.
Nice To Haves
- Project Manager Assistant experience is preferred but not required.
- Knowledge of analytical methods, data evaluation, and customer service.
- Ability to collaborate in analyzing problems and take charge of implementing solutions.
- Ability to work independently and manage multiple responsibilities.
- Ability to interface with cross-functional teams and personnel and management at all levels.
- Strong problem-solving and analytical skills.
- Solid organizational and time- and project-management skills.
- English-language competency.
Responsibilities
- Assist with client account setup and project implementation, including sample login, storage, and verification; review chains of custody and notify clients of discrepancies.
- Review client protocols and verify that project accounts are set up accordingly.
- Coordinate bottle orders, sample delivery schedules, data and report status, exceedance notifications, login updates, and other project-management tasks with clients and laboratories.
- Prepare field-sampling and sample-bottle order kits; review work-order tickets; send sample-receipt confirmations; and confirm sampling schedules with clients.
- Coordinate subcontract laboratory sample deliveries and project status, and generate subcontract chains of custody.
- Create and send client reports, review data for trends or anomalies when applicable, and send client invoices.
- Work directly with project managers, group leaders, and clients.
- Provide general project administration, including maintaining detailed project notes and records and organizing and maintaining project data files such as quotes, chains of custody, study plans or protocols, and laboratory instructions.
- Manage small and simple project accounts.
- Maintain and monitor project plans and schedules, including sample pulls, deliveries, and available sample inventory.
- Assist with project tracking and interlaboratory communication.
- Generate and submit state reporting forms.
- Assist the Sample Receiving team with deliveries and drop-offs as needed.
- Work within the LIMS and create or edit EDDs.
- Participate in client calls and meetings.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
