Project Manager Assistant

Genex Systems•Hampton, VA

13d•Hybrid

About The Position

Genex Systems is looking for a Project Manager Assistant to support the Center Maintenance, Operations, and Engineering (CMOE) contract at NASA Langley Research Center in Hampton, VA. The assistant will perform duties associated with support of the office such as project tracking and monitoring specifically: Track actual vs. proposed cost and man-hours for program as well as develop monthly reports, track work requests to ensure a timely flow of approvals, track schedules of open tasks, develop weekly reports for distribution, assist in developing monthly reports, monitor customer evaluations and solicit customer feedback, maintain meeting minutes for program and project meetings, assist in various planning and estimating duties, provide backup duties for Program Manager Assistant. Successful candidate will be working with a small team of assistants the perform similar duties. Prepares administrative reports involving compiling and verifying data from a variety of reference sources that may require initiative in obtaining and assimilating information. Support the utilization of the contract’s Quality Management System, including providing inputs and proposed recommendations to policies, procedures and work instructions, affecting specific functional areas which are supported by engineering and project management; may serve on specialty committees; performs other related duties as required.

Requirements

U.S. Citizenship required.
Two (2) years of college with courses in computer science, mathematics, or related engineering courses, plus two (2) years of related experience in data reduction and analysis, or any equivalent combination of relevant education and experience for a total of four (4) years.
Candidate must possess good oral and written communication skills.
Must be proficient user of MS Word, Excel, and Power Point.
Demonstrated ability to compose business letters and reports in final form.
Knowledge of management principles, practices, methods, and techniques.
Skill in dealing with others both in person-to-person work relationships, virtual meetings, and team environments.
Valid Real ID compliant identification – www.dhs.gov/real-id
A valid driver’s license is required.
Must be able to obtain and maintain a security clearance.
Must be able to work in a team atmosphere.
Must put forward professional behavior that enhances productivity and promotes teamwork and cooperation.
Grooming and dress must be appropriate for the position and must not impose a safety/risk hazard to the employee or others.
The work environment requires the ability to cooperate and work with individuals at all levels of the company and the client organization.

Nice To Haves

Previous experience with computers is highly desirable.

Responsibilities

Assistant and consultant to staff and management for variety of specialty and complex administrative activities in support of the Engineering and Project Management Group.
Track actual vs. proposed cost and man-hours for program as well as develop monthly reports.
Track work requests to ensure a timely flow of approvals.
Track schedules of open tasks.
Develop weekly reports for distribution.
Assist in developing monthly reports.
Monitor customer evaluations and solicit customer feedback.
Maintain meeting minutes for program and project meetings.
Assist in various planning and estimating duties.
Provide backup duties for Program Manager Assistant.
Prepares administrative reports involving compiling and verifying data from a variety of reference sources that may require initiative in obtaining and assimilating information.
Support the utilization of the contract’s Quality Management System, including providing inputs and proposed recommendations to policies, procedures and work instructions, affecting specific functional areas which are supported by engineering and project management.
May serve on specialty committees.
Performs other related duties as required.
Balance scope, schedule, and budget to ensure program success.
Exercise diligence when developing a Safe Plan of Action (SPA) for each task performed.