Project Manager- Assistant to VP Development/PR

Licking Memorial Health Systems • Newark, OH

3d

About The Position

Performs and oversees administrative duties and other projects for the Vice President, Development & Public Relations.  This position also serves as backup to the President’s assistant and the Vice President’s assistant as needed.

Requirements

• Minimum requirement, five years of executive support experience and high school diploma
• Strong communication skills, verbal and written
• Advanced computer skills
• Ability to work independently

Nice To Haves

• Associate or bachelor degree preferred

Responsibilities

• Provides full scope of administrative support to Vice President, Development & Public Relations. This individual will perform a variety of administrative duties and requires a high level of professionalism in all situations.
• Provides coverage for the Assistant to the President.
• Prepares correspondence, reports, memorandums, agendas, minutes, etc.
• Develops forms and tables using a variety of software applications
• Creates, maintains, and manages databases
• Maintains department dashboard.
• Oversight of donation process.
• Answers and responds to phone calls and emails, offering assistance and ensuring customers’ needs are met
• Heavy calendar management including proactive review to identify potential conflicts and provide recommendations/suggestions
• High-level contacts and exposure to sensitive information necessitates considerable use of tact, diplomacy, discretion and judgment.
• Complex responsibilities requiring considerable judgment and initiative with minimal direction including reliable follow-up.
• Anticipate Vice President’s and department needs as best possible.
• Assign tasks as needed.
• Monitors and has oversight for tasks and projects for the office.
• Excellent organization and time management skills
• Ability to identify and resolve problems quickly
• Work closely with other administrative assistants (internal and external) to assure consistent flow of communication and coordination of efforts building solid, supportive, positive relationships.
• Ensures that personal performance reflects the Mission, Vision and Departmental Goals.
• Completes annual training requirements
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees