Project Manager Assistant, Level 2

Integrated Power Services•Carson, CA

About The Position

Integrated Power Services is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS. The Project Manager Assistant Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight. Administrative Support Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files. Project Coordination Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance. Documentation and Reporting Assist in generating project status reports, maintain logs, and support tracking of project progress. General Support Support the project team and complete tasks assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1. Additional Duties: Flexibility to perform other assigned tasks to support the overall business objectives, while proactively seeking opportunities for continuous learning and professional development.

Requirements

1-3 years of experience in project coordination or related roles required.
Competency with project management software and Microsoft Office required.
Strong organizational and communication skills, with a proactive approach to problem-solving required.
Must meet company, client, and/or regulatory compliance requirements, which may include a valid driver’s license and acceptable motor vehicle record (MVR), criminal background check, drug screening, or other screenings, depending on job duties or site access requirements required.

Nice To Haves

Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
Experience working on projects that involve cross-functional teams.
Familiarity with the use of specialized project management or estimating software.

Responsibilities

Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files.
Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance.
Assist in generating project status reports, maintain logs, and support tracking of project progress.
Support the project team and complete tasks assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1.
Flexibility to perform other assigned tasks to support the overall business objectives, while proactively seeking opportunities for continuous learning and professional development.