Project Manager Assistant, Level 2

Integrated Power Services•San Marcos, TX

8d•Onsite

About The Position

The Project Manager Assistant Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight. This role involves administrative support such as scheduling and preparing for meetings, managing communication, and maintaining project files. Project coordination includes supporting PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance. The role also involves documentation and reporting, assisting in generating project status reports, maintaining logs, and supporting the tracking of project progress. Additionally, the Project Manager Assistant Level 2 provides general support to the project team, completes tasks assigned by higher-level PMAs or project managers, works closely with the project team to ensure alignment, and acts as a resource for PMA Level 1. There is flexibility to perform other assigned tasks to support overall business objectives, while proactively seeking opportunities for continuous learning and professional development.

Requirements

1-3 years of experience in project coordination or related roles required.
Competency with project management software and Microsoft Office required.
Strong organizational and communication skills, with a proactive approach to problem-solving required.
Must meet company, client, and/or regulatory compliance requirements, which may include a valid driver’s license and acceptable motor vehicle record (MVR), criminal background check, drug screening, or other screenings, depending on job duties or site access requirements required.

Nice To Haves

Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
Experience working on projects that involve cross-functional teams.
Familiarity with the use of specialized project management or estimating software.

Responsibilities

Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files.
Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance.
Assist in generating project status reports, maintain logs, and support tracking of project progress.
Support the project team and complete tasks assigned by higher-level PMAs or project managers.
Work closely with the project team to ensure alignment and act as a resource for PMA Level 1.
Perform other assigned tasks to support the overall business objectives.
Proactively seek opportunities for continuous learning and professional development.