Project Manager 1 - Hybrid, Miami FL

University of Miami•Miami, FL

3d•Hybrid

About The Position

The Project Management Office (PMO) at the University of Miami has an exciting opportunity for a full-time Project Manager 1 to work in a hybrid capacity in Miami, FL. This role supports the general PMO teams in delivering complex projects across the Enterprise to further institutional healthcare goals. The incumbent will oversee the planning, implementation, and tracking of various Central projects, ensuring their successful development, completion, and implementation. This involves close collaboration with stakeholders, cross-functional teams, and leadership to meet project deliverables on time, within scope, and within budget.

Requirements

Bachelor’s degree in business administration, healthcare administration, public health, information systems, industrial/management engineering, or related field required.
Minimum 3 years of relevant experience.
Demonstrated experience leading cross-functional projects involving clinical operations, hospital or ambulatory workflows, or core business/support functions (e.g., revenue cycle, access, HR, finance, IT).
Proven track record managing multiple concurrent projects, including project planning, risk and issue management, stakeholder engagement, and successful implementation.
Experience preparing and delivering updates, presentations, and recommendations to operational and clinical leaders.
Strong knowledge of project management methodologies and tools, including scope, schedule, budget, risk, and change control, with the ability to tailor approaches to clinical and business settings.
Demonstrated skills in facilitation, requirements gathering, process mapping, and problem solving, with the ability to synthesize complex information into clear, actionable plans.
Excellent interpersonal and communication skills, with the ability to build trust, navigate diverse stakeholder perspectives, and present information clearly to both clinical and non-clinical audiences.
High learning agility and adaptability, with a proactive and collaborative mindset, commitment to continuous improvement, attention to detail, and resilience in a fast paced, evolving healthcare environment.
Ability to run multiple projects efficiently and simultaneously.
Ability to apply project management skills to research and academic initiatives.

Nice To Haves

Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or equivalent project management certification preferred.
Lean, Six Sigma, or other process improvement certification (e.g., Yellow/Green Belt) preferred.
Knowledge of process improvement and associated tools and techniques.

Responsibilities

Documents the project's creation, development, and execution, including scope, budget, and justification.
Leads and manages multiple projects, potentially assigning project managers with support from the PMO Director and Program Manager, and oversees results.
Manages interdependencies and coordination across projects, ensuring effective communication of deliverables, risks, and issues between stakeholders.
Mentors personnel in project management aspects such as leadership, methodology, tools, people skills, and navigating organizational dynamics.
Identifies PM-related training needs and evaluates the readiness of project teams or the organization, recommending necessary training.
Trains and mentors Project Managers for successful project planning, execution, delivery, and support.
Performs project reviews, assesses project health, and identifies key problem areas.
Assists in the recruitment, interviewing, and selection of project management team members.
Maintains industry knowledge on project management excellence and innovation.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Leads and manages a diverse portfolio of projects including core business functions, academic affairs, and clinical initiatives across hospital and ambulatory operations.
Collaborates with operational, clinical, and academic leaders to define project scope, objectives, deliverables, and success metrics aligned with institutional goals.
Coordinates project activities across multidisciplinary teams (clinical, administrative, IT, external partners), ensuring communication, risk management, and issue resolution.
Develops and maintains integrated project plans, timelines, and dashboards for progress monitoring, barrier escalation, and data-driven decision making.
Facilitates workflow and process redesign efforts in clinical and business areas to improve quality, efficiency, patient experience, and staff engagement.
Prepares executive-ready materials, including status reports, presentations, and decision-support summaries.
Supports change management planning, including stakeholder engagement, training coordination, go-live readiness, and post-implementation stabilization.
Promotes consistent application of PMO standards, tools, and methodologies, contributing lessons learned and best practices.