Project Management (6117-1)
About The Position
The Project Management role supports the MTA IT Telecom Services & Expense Management Unit in managing expenses associated with telecommunications and related services, including mobile and landline communications, cloud services, and data. The position helps establish and optimize processes for analyzing spending and mobile-device usage, reviewing invoices, analyzing large datasets, and managing vendor payments. It performs financial analysis, gathers business requirements, and communicates project and spending results to leadership. The role includes managing and analyzing high-level data reports; monitoring forecasts, procurement requirements, contract modifications, and vendor payments; and verifying wireless asset records against carrier portals and databases. This includes comparing approximately 30,000 mobile-device records with records from AT&T, Sprint, T-Mobile, and Verizon, reviewing discrepancies and carrier bills, and processing zero-usage reports. The position also supports cost-efficiency efforts by identifying invoice overcharges, errors, and other savings opportunities.
Requirements
- A BS degree in Finance, Accounting, or Economics is preferred.
- Excellent analytical and problem-solving skills, including the ability to independently compile, research, and perform in-depth project analysis.
- Experience with ServiceNow, reporting, and dashboards.
- Experience with PeopleSoft.
- Knowledge of analytical and table functions.
- Ability to work with large databases and financial software applications.
- Strong spreadsheet and database skills, including superior Microsoft Office skills in Excel, PowerPoint, Word, and Outlook.
- Strong communication, analytical, data organization, and interpretation skills.
- Ability to multitask, work under pressure, and meet tight deadlines.
- Attention to detail and accuracy.
- Strong organizational and quantitative skills, including experience managing and resolving complex resource-allocation problems.
- Ability to perform high-volume work accurately and independently.
- Ability to gather business requirements and outline business needs.
- Ability to perform financial and data analysis using various financial systems.
- Strong knowledge of automation and manual processes.
- In-depth experience analyzing very large data reports, databases, and financial reports.
- Ability to identify trends, analyze data, and make recommendations.
- Experience with invoice analysis, tracking, budget and project-spend tracking, and information technology.
- Outstanding written and verbal communication skills, including the ability to summarize and explain complex information.
Nice To Haves
- Experience with project-based financial management, budgeting or forecasting, and/or auditing.
- Experience with Telecom Expense Management, including managing telecom expenses and auditing wireless, wired, and data usage and charges.
- Experience developing reports, presentations, and Power BI dashboards.
- Experience with Excel pivot tables and AI tools.
Responsibilities
- Establish and optimize processes for analyzing monthly carrier reports and checking data integrity.
- Review vendor reports and expenses to reduce costs, eliminate errors and inefficiencies, identify savings opportunities, and optimize wireless, voice, and data services.
- Analyze vendor expenses and compare them with contract funding.
- Prepare forecast budget expense reports.
- Prepare status reports on in-process and completed projects, including whether projects are within budget and schedule parameters.
- Prepare and evaluate mid-year and year-end forecasts, monitor spending, and secure rollover of unspent funds.
- Track planned and actual expenses in support of the annual budget process.
- Investigate and resolve project budget variances.
- Perform financial analysis, gather business requirements, and outline business needs.
- Manage and analyze high-level data reports and communicate findings to leadership.
- Monitor forecasting and procurement requirements for new purchases, contract modifications, and vendor payments.
- Generate ServiceNow reports and verify wireless asset records against carrier portals and databases for accuracy and controls.
- Review wireless carrier bills, investigate record discrepancies, and process zero-usage reports.
- Identify and recommend cost-saving opportunities and process improvements.
- Understand and stay abreast of new technology.
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What This Job Offers
Job Type
Full-time
