Project Management Support - Intern

UNDP • New York, NY

10h • Onsite

About The Position

This internship focuses on providing project management support within the Japan Unit (JU) of the Bureau for External Relations and Advocacy (BERA) at UNDP. The JU plays a crucial role in strengthening partnerships with Japan by coordinating and facilitating activities related to Japan-funded programs, including strategic management of the Japan Supplementary Budget (JSB) and Grant Assistance-funded programs. The intern will assist in proposal compilation, analytical work on funding trends, and logistical support for the Unit's activities, contributing to UNDP's mission of improving lives and protecting the planet through integrated support for human development.

Requirements

• Applicants must be enrolled in a graduate school program (second university degree or equivalent, or higher), OR enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent), OR have graduated with a university degree and start the internship within one year of graduation.
• Fluency in Japanese and English is necessary (both languages are a must).
• Ability to work with MS Word, Excel, Power Point, Teams, and Zoom.

Nice To Haves

• Master’s-level studies in international development or business administration are preferred.
• Background or strong academic training in public policy, development practice, or sustainability, including knowledge of SDG implementation and ESG frameworks, is highly desirable.
• Master’s-level studies in international affairs, public policy, economics, or related fields are strongly preferred.
• Prior experience in government, think tanks, international organizations, or policy research institutions is a strong asset.
• Experience related to trade, economic security, sustainability policy, or private sector engagement is highly desirable.
• Prior exposure to government institutions, economic diplomacy, or international negotiations is a strong asset.
• Experience with online analytical tools, including Microsoft Power BI is desirable.

Responsibilities

• Assist in the compilation process of proposal submissions from UNDP regional hubs and country offices for Japan-funded projects.
• Assist in analytical work and visualization of Japan’s funding trend.
• Provide support for meeting logistics and other activities undertaken by the Japan Unit.
• Support other BERA partnership group activities, if required.
• Assist in screening, consolidation, and quality control of project proposals submitted by UNDP Regional Bureaux and Country Offices for Japan-funded projects.
• Support preparation, review, and tracking of official submissions to the Government of Japan, including project proposals and revisions, financial agreements, refund documentation, confirmation of receipts, and progress/final/financial reports.
• Assist in internal coordination with BERA, BPPS, BMS, and Regional Bureaux on Japan-funded projects.
• Conduct policy and funding analysis on Japan’s ODA instruments, focusing on Japan-funded projects and their alignment with Japan’s foreign, economic security, and sustainability priorities.
• Prepare briefing notes, analytical memos, and background papers for internal use and senior-level engagement with Japanese counterparts.
• Support research and stakeholder mapping of Japanese private sector actors relevant to UNDP programmes, including sustainable supply chains, climate, GX, responsible business practices, and innovation/technology partnerships.
• Assist in preparing materials related to procurement engagement, public–private partnerships, and corporate outreach, including presentations and briefing notes.
• Maintain and update databases on Japan-funded projects (JSB / Grant Assistance).
• Support preparation of data-driven visual materials (PowerPoint / Excel / Power BI) for donor reporting and internal decision-making.
• Assist in drafting and translating (EN/JP) official correspondence, briefs, and communication materials related to Japan partnerships.

Benefits

• Modest monthly stipend according to UNDP Internship Policies to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station, if not financially supported by any institution or programme.
• If an intern is financially supported by an institution, government or third party, UNDP will pay the intern the difference, if any, between the external financial support provided and the applicable UNDP stipend.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: Associate degree