Project Management Specialist

AFMC•Little Rock, AR

5d•Remote

About The Position

This role is responsible for achieving success in assigned projects by developing project plans, establishing requirements, controlling risks and issues, monitoring implementation, and facilitating stakeholder communication. The specialist will also assist with business proposals and initiatives to improve company-wide project management knowledge. The position requires adherence to the organization's mission, vision, and values, emphasizing honesty, excellence, accountability, respect, and teamwork.

Requirements

Knowledge of project management concepts, tools, methodologies, and approaches to problem-solving.
Intermediate skill level with MS Office (Word, Excel, Outlook, and PowerPoint).
Experience using project tracking tools.
Judgment to escalate issues to appropriate stakeholders when necessary.
Exceptional interpersonal skills demonstrated by ability to lead, influence, and motivate others without formal authority to assign them work.
Ability to relate professionally and positively with staff, business partners, customers, constituents, recipients, and the public.
Exceptional organizational and time management skills demonstrated by a history of successfully managing multiple priorities/projects.
Exceptional skills in business English, grammar, punctuation, and spelling.
Strong oral and written communication and presentation skills.
Ability to develop expert knowledge of regulations and contract requirements pertaining to the assigned area of responsibility.
Knowledge of HIPAA and similar laws relating to healthcare, privacy, and data management.
Ability to maintain confidentiality with proprietary information and other sensitive business information.
Ability to work collaboratively or independently to achieve goals.
Attention to detail.
Flexibility.
Initiative.
Problem-solving skills and creativity.
Conflict resolution skills.
Professional relationship building skills.
Professionalism.
Mobility, reaching, bending, lifting, grasping, ability to read and write, ability to communicate with personnel, ability to remain calm under stress.
Must be capable of performing the essential job functions of this job, with or without reasonable accommodations.
Bachelor’s degree in Computer Science, Business, Communications, Public Relations, or a related field. (1) Five (5) years’ work experience in a related field may be substituted for the Bachelor’s degree. If work experience is substituted, it is in addition to stated work experience requirements.
Three (3) years of experience leading or coordinating projects.

Nice To Haves

Maintained Project Management Professional certification.
Three (3) to five (5) years of experience leading projects.
Experience with healthcare quality improvement projects.
Public speaking experience or training.
Experience with BPMN process modeling notation.
Experience with CRM or cloud-based software.
Ability to travel occasionally.

Responsibilities

Perform business analysis functions including requirements gathering and documentation, process documentation and analysis, and elicitation of information from stakeholders and documents.
Create and maintain detailed work plans for assigned projects.
Develop project schedules, considering client/department liaison needs, department workload, resource/capacity constraints, and vendor capabilities.
Negotiate/identify implementation time frames and delivery dates.
Manage day-to-day project activities, project scope, project risk and issue logs, pre-defined project financials, and other resources to achieve required project deliverables.
Manage the completion of assignments and guarantee timely output of deliverables that meet requirements from each project.
Guide, inspire, and motivate team members and stakeholders to manage and overcome issues to effectively achieve project objectives.
Utilize project-tracking software to track projects, maintain accurate performance data, and produce reports.
Collect, update, and distribute master work plans for budgeted work within the department and to requesting departments.
Deliver consistent, relevant, and professional communications to clients, management, team members, and stakeholders on a regular basis.
Develop lessons learned documentation and drive organizational learning.
Participate in proposal development, pricing estimates, and other strategic development initiatives when requested.
Conduct specialized research requests and handle various other special projects as directed.
Prepare and submit reports as assigned or requested.
Follow AFMC, state, and federal protocols regarding data confidentiality/security and compliance with HIPAA and other laws.
Conform to ethical behavior governed by responsibility, respect, fairness, and honesty in the practice of project management.
Additional duties as assigned.