Project Management Specialist

The City of Guelph • Guelph, ON

1d • CA$43 - CA$53 • Hybrid

About The Position

The City of Guelph is currently hiring a temporary Project Management Specialist for approximately 2 years. This role is responsible for the implementation of the City of Guelph's Project Management (PM) methodologies, tools, processes, and Policy. Reporting to the Supervisor, Strategic Programs, the candidate will support project management at the City and contribute to achieving the community vision. The position operates in a hybrid work environment.

Requirements

• Considerable experience related to the duties listed above.
• University degree in Engineering, Architecture, Business Administration, or a related field and experience in project management.
• Excellent oral and written communication skills with the ability to communicate with all levels of staff, stakeholders, the media, and the public.
• Excellent interpersonal, leadership, and team-building skills.
• Ability to research industry best practices and municipality benchmarking.
• Knowledge of risk management programs and methodologies.
• Knowledge of project management methodologies, theories, and applications.
• Experience with auditing and reporting of audit findings.
• Experience with Eclipse or similar project management tracking software.
• Advanced skills in Microsoft 365 including experience with project management systems such as Eclipse, SharePoint, Power BI, or similar software.
• Ability to set priorities, manage time, and comply with deadlines under pressure.
• Excellent analytical, problem-solving, and decision-making skills.
• Adept in data management with advanced skills in data consolidation, analysis, interpretation, and report creation.
• Ability to work independently as well as with a cross-functional team environment.

Nice To Haves

• Project Management Professional designation with the Project Management Institute is an asset.
• Equivalent combination of education and experience may be considered.
• Understanding and experience of record management systems is an asset.
• Experience in project management of large capital construction projects is an asset.

Responsibilities

• Support the definition, development, and maintenance of a centralized framework, processes, and tools for project and program management standards.
• Participate in project teams to support the implementation and application of the Project Management Policy and approved methodologies, tools, and processes within all City departments.
• Provide training, coaching, guidance, and support to the City’s project managers in the assessment of project risks and creation of project risk registers, project charters, and project management plans, with a focus on training and assisting teams with the use of Eclipse, the City’s digital project management tracking tool.
• Assist and develop formal project documents including Project status reporting, Project Charters, Schedules, Risk Registers, and Business Cases, amongst others, and ensure project management vigor consistent with protocols of the City and PMI.
• Conduct studies including audits and pilot programs as directed by departmental leadership.
• Support internal benchmarking and continuous improvement initiatives.
• Track and research best practices, trends, developments, and advances in project and program management for potential application in the PMO and throughout City departments.
• Promote and advocate project management discipline within the organization through the implementation of continual improvement and training for project managers.
• Write reports and memos for internal customers, staff, management, and Council, as well as SOPs, technical specifications, and work instructions as required.
• Attend meetings with City staff, internal departments, and external stakeholders as representatives of the City of Guelph.
• Other duties as assigned.

Benefits

• Paid vacation days, increasing with years of service
• Paid personal days
• Hybrid and flexible work arrangements
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching
• Extended health and dental benefits, including Health Care Spending Account
• Employee and Family Assistance Program
• Parental leave top up program
• Learning and development opportunities including tuition assistance
• Employee recognition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level