Project Management Specialist IV - 80080083

State of Florida • Tallahassee, FL

8d • Onsite

About The Position

The Information Technology (IT) Bureau in the Department of Juvenile Justice (DJJ) is seeking an experienced individual to assist the IT project management office (PMO) in coordinating and leading project delivery in accordance with project management processes based on Project Management Body of Knowledge (PMBOK) standards and the policies and procedures of DJJ. This role involves facilitating and performing data analysis and work processes to establish business and user requirements, preparing documentation and participants for user acceptance testing (UAT) of developed software solutions including the Florida Planning, Accounting, and Ledger Management (PALM) system, leading the identification of key components of test execution including test management, and coordinating and maintaining procedures related to information technology projects and software application development. The candidate profile must be completed in its entirety, including supervisor names, phone numbers, and addresses for all periods of employment. Any gaps in employment of 6 or more months must be accounted for and explained to avoid delaying the hiring process. Experience, education, training, knowledge, skills, and/or abilities, as well as responses to pre-qualifying questions, must be verifiable to meet the minimum qualifications. Using "See Resume" in place of entering work history is unacceptable. For issues applying online, contact the People First Service Center at [phone].

Requirements

• Knowledge of project management principles and practices.
• Knowledge of techniques of computer systems analysis and design.
• Knowledge of structured analysis techniques.
• Ability to manage stakeholder’s expectations.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow, and other activities relating to the improvement of project management practices.
• Ability to identify and define user task needs and/or conduct short- and long-range project planning studies.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact finding research, to work independently, to plan, organize and coordinate work assignments, and to establish and maintain effective working relationship with others.
• Ability to interpret and communicate business and technical information effectively to project team stakeholders in order to facilitate a productive team environment.

Nice To Haves

• Bachelor’s degree or higher in information systems or related field.
• Working knowledge of project management and business analysis.
• Experience in using Microsoft Project or similar tools.
• Familiarity with Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK).

Responsibilities

• Assists in the planning, coordination, and guidance for all phases of project management with project teams, including initiating, planning, executing, monitoring, and controlling, and closing projects, including the Florida Planning, Accounting, and Ledger Management (PALM) project, in accordance with project management guidelines, standards, procedures, and templates, consistent with state rules and DJJ policies and procedures.
• Provides the necessary coordination, guidance, and documentation for monitoring and controlling project risks, scope, and requirements on assigned Information Technology projects.
• Elicits and documents user requirements as needed for Juvenile Justice technology projects including Florida PALM.
• Performs data analysis on existing data and presents options available regarding a solution.
• Works with other Information Technology personnel and agency program representatives to ensure that products meet expectations.
• Keeps customers and Information Technology Project Manager informed of progress toward meeting customer needs.
• Acts as point of contact for customers and technical staff on assigned projects.
• Facilitates and performs data analysis and work processes to establish business and user requirements; and prepares documentation and subject matter experts for user acceptance testing (UAT) of developed technology solutions including the Florida PALM project.
• Produces agendas and minutes for meetings when applicable.
• Facilitates meetings with agency representatives to ensure the objectives of the meeting are obtained.
• Ensures timely and accurate verbal and written communication with team members, Information Technology Project Manager, and agency representatives at all levels as needed.
• Responsible for oversight and assistance in the development of test plans related to User Acceptance Testing.
• Responsible for oversight and assistance in internal testing for Juvenile Justice Information System and administrative systems.
• Works closely with Finance & Accounting, Budget, and other business groups to create user stories, test cases, and test scripts (procedures) for performing UAT, including Florida PALM.
• Participates in UAT as necessary.
• Perform other project functions as may be assigned.

Benefits

• Veterans’ Preference

What This Job Offers

• Job Type: Full-time
• Career Level: Senior