PROJECT MANAGEMENT SPECIALIST IV - 80080083

State of Florida • TALLAHASSEE, FL

1d • Onsite

About The Position

The Information Technology (IT) Bureau in the Department of Juvenile Justice (DJJ) is seeking an experienced individual to assist IT project management office (PMO) in: coordinating and leading project delivery in accordance with project management processes based on Project Management Body of Knowledge (PMBOK) standards and the policies and procedures of DJJ; facilitating and performing data analysis and work processes to establish business and user requirements; preparing documentation and participants for user acceptance testing (UAT) of developed software solutions including the Florida Planning, Accounting, and Ledger Management (PALM) system; leading the identification of key components of test execution including test management; and coordinating and maintaining procedures related to information technology projects and software application development.

Candidate Profile (application) must be completed in its entirety.

Include supervisor names and phone numbers and address for all periods of employment.
Account for and explain any gaps in employment of 6 or more month, so that the hiring process is not delayed.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It is unacceptable to use the statement “See Resume” in place of entering work history.
If you experience problems applying online, please call the People First Service Center at [phone].

Requirements

• Knowledge of project management principles and practices.
• Knowledge of techniques of computer systems analysis and design.
• Knowledge of structured analysis techniques.
• Ability to manage stakeholder’s expectations.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow, and other activities relating to the improvement of project management practices.
• Ability to identify and define user task needs and/or conduct short- and long-range project planning studies.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact finding research, to work independently, to plan, organize and coordinate work assignments, and to establish and maintain effective working relationship with others.
• Ability to interpret and communicate business and technical information effectively to project team stakeholders in order to facilitate a productive team environment.

Nice To Haves

• Bachelor’s degree or higher in information systems or related field.
• Working knowledge of project management and business analysis.
• Experience in using Microsoft Project or similar tools.
• Familiarity with Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK)

Responsibilities

• Assists in the planning, coordination, and guidance for all phases of project management with project teams, including initiating, planning, executing, monitoring, and controlling, and closing projects, including the Florida Planning, Accounting, and Ledger Management (PALM) project, in accordance with project the management guidelines, standards, procedures, and templates, consistent with state rules and DJJ policies and procedures.
• Provides the necessary coordination, guidance and documentation for monitoring and controlling projects risks, scope, and requirements on assigned Information Technology projects.
• Elicits and documents user requirements as needed for Juvenile Justice technology projects including Florida PALM.
• Performs data analysis on existing data and presents options available regarding a solution.
• Works with other Information Technology personnel and agency program representatives to ensure that products meet expectations.
• Keeps customers and Information Technology Project Manager informed of progress toward meeting customer needs. Acts as point of contact for customers and technical staff on assigned projects.
• Facilitates and performs data analysis and work processes to establish business and user requirements; and prepares documentation and subject matter experts for user acceptance testing (UAT) of developed technology solutions including the Florida PALM project.
• Produces agendas and minutes for meetings when applicable.
• Facilitates meetings with agency representatives to ensure the objectives of the meeting is obtained.
• Ensures timely and accurate verbal and written communication with team members, Information Technology Project Manager and agency representatives at all levels as needed.
• Responsible for oversight and assistance in the development of test plans related to User Acceptance Testing.
• Responsible for oversight and assistance in internal testing for Juvenile Justice Information System and administrative systems.
• Works closely with Finance & Accounting, Budget, and other business groups to create user stories, test cases, and test scripts (procedures) for performing UAT, including Florida PALM.
• Participates in UAT as necessary.
• Perform other project functions as may be assigned.

Benefits

• The Department of Juvenile Justice (DJJ) salutes our heroes.
• We are honored to have the opportunity to support our nation’s veterans and their families.
• We value the service given to our country and support the hiring of service members and military spouses.
• All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
• DJJ participates in E-Verify (Employment Eligibility).
• When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
• Certain service members may be eligible to receive waivers for postsecondary educational requirements.
• Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree