Project Management Office Manager (Information Technology Manager 2)
About The Position
In this role, you will oversee the Project Management Office (PMO) for the Secretary of State’s Office and provide leadership on strategic projects and initiatives. This includes working with Project Managers and Business Analysts to remove obstacles and ensure projects progress through phases as planned, and checking in with Project Sponsors to confirm project goals, timelines, and deliverables are being met. You will also work with Agency Leadership on project initiation to ensure proposed ideas have appropriate support, resources, and alignment with strategic priorities. This involves reviewing budget documents and legislation in preparation for organizational changes with anticipated PMO involvement, and meeting with Division Leadership to discuss division priorities, PMO services, and opportunities for improved collaboration. Additionally, you will create and maintain templates for Organization Change Management activities to support agency projects and initiatives, and report progress on change management activities to project and Agency Leadership, highlighting risks, readiness, and adoption metrics. You will direct and manage the day-to-day operations of the PMO, provide clear feedback, coaching, and performance expectations to six direct reports, and plan, assign, prioritize and review staff work to ensure high-quality deliverables and effective workload management.
Requirements
- Six years of supervision, management, or progressively related experience; OR Three years of related experience and a bachelor's degree in a related field.
- Experience must include direct supervision and management over staff which included authority to: Hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward or discipline other employees, or responsibility to direct them, or to address their grievances, or to effectively recommend such action(s).
- Submit a copy of all transcripts no later than interview to receive credit for college degrees or coursework. Credits must be from an accredited college or university. Transcripts must include name, coursework and indicate that a degree was obtained. On-line transcripts are acceptable for application. A copy of official transcripts will be required at time of hire.
Nice To Haves
- Project Management – experience applying project management methodology to initiatives at a scale that impacts all or a significant portion of the organization through schedule, scope, and budget management.
- Strategic Thinker – ability to see the big picture and anticipate long term needs and align today’s projects objectives with strategic goals.
- Leadership and Team Management - ability to lead and motivate a diverse team, manage workloads effectively, and foster a collaborative work environment that drives high performance and continuous improvement in a fast-paced, politically sensitive environment.
- Business Acumen - experience applying business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources (financial, procurement, asset, and information).
- Communication and Reporting – ability to prepare and deliver reports and communication to business divisions, executive management, and project teams. Experience preparing reports to external oversight bodies on strategy and status of large projects.
- Staff Development - actively engage and motivate employees to recognize their potential and support success by identifying training needs and professional development.
- Active Project Management Professional (PMP), Organizational Change Management, or other relevant certification.
Responsibilities
- Working with Project Managers and Business Analysts to remove obstacles and ensure projects progress through phases as planned
- Checking in with Project Sponsors to confirm project goals, timelines, and deliverables are being met
- Working with Agency Leadership on project initiation to ensure proposed ideas have appropriate support, resources, and alignment with strategic priorities
- Reviewing budget documents and legislation in preparation for organizational changes with anticipated PMO involvement
- Meeting with Division Leadership to discuss division priorities, PMO services, and opportunities for improved collaboration
- Create and maintain templates for Organization Change Management activities to support agency projects and initiatives
- Report progress on change management activities to project and Agency Leadership, highlighting risks, readiness, and adoption metrics
- Direct and manage the day-to-day operations of the PMO
- Provide clear feedback, coaching, and performance expectations to six direct reports
- Plan, assign, prioritize and review staff work to ensure high-quality deliverables and effective workload management
Benefits
- paid time off
- 12 holidays
- 3 personal days
- short and long term disability benefits
- comprehensive employee benefits
- choice of medical plans
- vision plan
- life insurance
- child care flexible spending account
- employee assistance program
- Pension plan
- deferred comp
- flexible spending accounts for healthcare and dependent care
- employee recognition events
- agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over
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What This Job Offers
Job Type
Full-time
Career Level
Manager
