Project Management Office Lead

Nsight Health• US,

2d•Remote

About The Position

The PMO Lead is the first and foundational project management hire at Nsight Health. You are not joining a PMO — you are building one. From day one, you will own the project management function across all Ciullo Inc. brands, establishing the infrastructure, standards, and cadence that keeps a fast-moving, multi-company organization executing against its goals. This role requires equal parts structure and diplomacy. You will partner with executives across every brand — helping them define projects clearly, build realistic plans, and then holding them accountable to what they committed to. You will not have budget authority or direct reports to start. What you will have is the full support of the COO and a mandate to bring order to complexity. Reporting directly to the COO, Amber Sanchez, you will establish the operational foundation for how Nsight Health and its sister brands execute on their most critical initiatives. If you have spent your career inside someone else's PMO and you're ready to build your own, this is that opportunity. AI Fluency Requirement - Non-Negotiable Nsight Health is an AI-first organization. Every member of our leadership and operations team is expected to actively use AI tools in their day-to-day work - not as a novelty, but as a core productivity multiplier. This role requires genuine curiosity about AI, comfort experimenting with tools like Claude, ChatGPT, and workflow automation platforms, and the judgment to know when AI helps and when it doesn't. If AI makes you uncomfortable, this is not the right role.

Requirements

5+ years of project management experience in a fast-moving, multi-stakeholder environment
Proven experience building or formalizing a PMO or project management function — not just operating within one
Monday.com power user — you know how to build boards that people actually use
Exceptionally organized as a professional discipline — you have systems, you maintain them, and you hold others to them
Strong executive presence and interpersonal skills — you can have a direct, accountability-driving conversation with a VP or C-suite leader
A true self-starter — you identify what needs to be managed before being asked, build the plan without a template, and follow up without being reminded
AI fluency — you use AI tools to do your job better and faster

Nice To Haves

Healthcare or healthcare-adjacent experience — understanding of clinical operations, SaaS, or regulated environments
PMP, PMI, or equivalent certification — track record matters more than credentials

Responsibilities

Design and establish the Nsight Health PMO from the ground up — frameworks, templates, intake process, reporting standards, and governance structure
Build the Monday.com infrastructure that powers the PMO — project boards, status dashboards, milestone tracking, and executive reporting views
Create reusable templates and playbooks that make project initiation faster and more consistent across all brands
Lay the groundwork for a future team of PMs — building a function designed to scale, not just to work for one person
Own the active project portfolio across all Ciullo Inc. brands — knowing at any moment what is in flight, what is at risk, and what is behind
Partner with executives and functional leaders to scope projects clearly — defining objectives, milestones, owners, dependencies, and success criteria before work begins
Drive cross-functional coordination across brands and departments — connecting the right people, surfacing conflicts early, and keeping work moving
Facilitate project kick-offs, status meetings, and milestone reviews — with clear agendas, documented decisions, and assigned next steps
Hold executives accountable to project commitments — with directness, professionalism, and enough persistence to get results without burning relationships
Surface blockers and escalate risks to the COO before they become missed deadlines
Provide the COO with a clear, current view of the entire project portfolio at all times — status, risk, and recommended actions
Bring structure to executives who are strong operators but not natural project managers — you make it easy for them to stay on track
Build and maintain a portfolio-level reporting cadence — weekly status summaries, milestone heat maps, and risk registers
Translate project complexity into clear, concise executive updates — no jargon, no noise, just what matters
Track and report on delivery metrics over time — on-time delivery rate, scope changes, blockers by category — to identify systemic issues
Use AI tools to accelerate documentation, reporting, and communication