Project Management Office Assistant
About The Position
The Project Management Office (PMO) Assistant tracks and monitors project documentation and activities to enable project delivery of large, complex design and construction projects. The scope and scale of projects involve high-value and complex contracts. The Assistant prepares purchase requisitions and monitors financial activities; identifies and generates appropriate system reports, performs financial analyses; prepares documentation for quarterly financial reviews; and coordinates the procurement processes. Also tracks agreements and may be called upon to perform duties such as schedule management, taking minutes or other tasks to support project delivery.
Requirements
- Successful completion of a secondary school diploma or an acceptable combination of education, training and/or experience.
- One (1) to three (3) years of experience providing either project management support, financial support, clerical support, or data analysis.
- Knowledge of project management principles and practices including project lifecycle phases, scope management and deliverables, scheduling and task dependencies, risk awareness and mitigation.
- Knowledge of documentation and information management practices to create and maintain project documents, ensure document version control, and organize project-related materials.
- Knowledge of budgeting and cost tracking and financial tools for project management (Basic knowledge).
- Ability to gather and analyze project data using project management and data visualization tools (e.g. Microsoft Excel, PowerBI, and Dynamics AX) to run reports and contribute analysis of financial data to the preparation of briefings and presentations.
- Ability to liaise with subject matter experts in engineering, architecture and planning as well as in corporate finance and procurement to resolve issues and improve processes.
- Demonstrating integrity and respect – Civility and well-being.
- Thinking things through – Innovating through analysis and ideas.
- Working effectively with others – Relationships and trust building.
- Showing initiative and being action-oriented – Getting things done.
- Possess or eligible to obtain a Secret security clearance.
- Bilingual BBB linguistic profile.
Responsibilities
- Track and monitor project documentation and activities
- Prepare purchase requisitions
- Monitor financial activities
- Identify and generate appropriate system reports
- Perform financial analyses
- Prepare documentation for quarterly financial reviews
- Coordinate procurement processes
- Track agreements
- Perform schedule management
- Take minutes
- Support project delivery
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
