Project Management Lead

Coleridge Initiative

1d•$100,000 - $115,000•Remote

About The Position

The Project Management Lead supports effective project delivery across Coleridge by maintaining portfolio-level visibility into milestones, dependencies, resource capacity, budgets, and risks, and by promoting consistent project management practices. The role identifies emerging challenges, recommends priorities and solutions to leadership, and guides and coaches project managers without formal supervisory authority. Reporting to the Chief of Staff, the role also manages assigned projects, including complex and cross-functional engagements, from initiation through completion. It works with Project Leads, Program Delivery teams (Training, Research, State), and operational partners including Finance, Contracts, Technology, Data Enclave Operations (DEO), and HR to support delivery within established scope, timelines, and budgets. Coleridge is building the nation’s data infrastructure, analytical tools, and public-sector capacity so governments can use administrative data to make more informed decisions and accelerate impact. The organization identifies Trust, Connectedness, Quality, and Adaptability as core values guiding its work, collaboration, and decision-making. This is a remote-based position, with some travel required; work may be scheduled on weekdays, weekends, and evenings.

Requirements

4–6 years of experience in project management or program delivery within a matrixed or cross-functional environment.
Undergraduate degree in Business Administration, Nonprofit Management, Public Administration, Communications, Social Sciences, a related technical field, or a related field.
Proven ability to manage multiple concurrent projects with varying scopes and funding sources, including federal grants and contracts.
Ability to anticipate stakeholder needs, proactively solve problems, and provide solutions or processes for identifying solutions.
Experience using project management, time-tracking, and resource-planning tools to monitor project progress, budgets, and staff utilization.
Strong interpersonal and written communication skills.
Ability to influence without formal authority and work across departments.
Experience with the public sector, federal contracts, or grant-funded programs, including nonprofit programs.

Nice To Haves

Familiarity with data governance, research delivery, or technical platforms such as Coleridge’s Administrative Data Research Facility (ADRF).
Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or other relevant project management certification.

Responsibilities

Maintain centralized project tracking and reporting systems covering scope, milestones, deliverables, budgets, and risks.
Maintain a consolidated view of portfolio progress, dependencies, capacity pressures, and emerging delivery challenges.
Coordinate regular project reviews with division leads, project managers, and project teams.
Support consistent preparation and updating of estimates-to-complete across projects.
Maintain portfolio dashboards and reports for leadership decision-making.
Identify cross-project risks and competing priorities, and recommend adjustments or tradeoffs to leadership.
Manage assigned projects, including complex and cross-functional engagements, from initiation through completion and in alignment with contractual requirements, scope, timelines, budgets, and deliverables.
Develop and maintain project plans, schedules, milestones, tasks, dependencies, and status updates.
Coordinate project activities across internal teams, including Training, Research, State, DEO, Technology, and other functional areas.
Work with designated Project Leads and Account Leads to clarify responsibilities, priorities, and project requirements.
Monitor project deliverables and follow up to ensure commitments and deadlines are met.
Identify and address project risks, issues, and dependencies; recommend solutions and escalate significant concerns as appropriate.
Support communication with clients and external partners, including coordinating meetings, documenting decisions, and following through on commitments.
Consolidate labor forecasts and capacity information across projects to identify resource pressures, gaps, and competing priorities.
Partner with Finance and Project Leads to monitor project spending, labor utilization, and estimates-to-complete.
Use time-tracking and forecasting tools to identify potential resource constraints and recommend adjustments to leadership.
Maintain and promote consistent project management processes, tools, templates, and reporting practices across Coleridge.
Work across divisions and operational teams to clarify project responsibilities and improve coordination and handoffs.
Provide guidance and coaching to project managers and contributors without formal supervisory authority.
Support onboarding of new project managers and project leads on established practices.
Gather feedback and recommend improvements to project management systems and delivery processes.