CAA ICON - Project Management, Cost Controls and Field Manager (Chicago)

Creative Artists Agency•Chicago, IL

9h•Onsite

About The Position

CAA ICON, a division of Creative Artists Agency (CAA), is a leading owner's representative and strategic management consulting firm for sports and entertainment facilities. With extensive experience in project management and consulting for public and private entities, CAA ICON has managed the development of numerous successful venues worldwide. The firm offers world-class services in feasibility and planning, project management, and consulting. The Project Manager role focuses on consolidating project expenditures, monitoring budget accuracy, managing cost controls, and facilitating the resolution of scope changes and claims. This role also involves contract administration, tracking minority participation, and potentially assisting with project field management, including the procurement and installation of Owner/Developer FF&E systems.

Requirements

Bachelor's degree in Finance, Engineering, or Construction Management (or related field)
5-7 years of related experience, including supervisory/managerial experience
Advanced experience with using Microsoft Office Suite, specifically Excel
Comfortable working in a fast-paced, team-oriented environment
Ability to clearly communicate, deliver presentations, simplify, explain variances and issues to a team, and propose solutions
Strong attention to detail with strong analytical skills
Self-starter with the ability to work independently and in a team environment
High-level understanding of Design Build and CMAR agreements
Good understanding of FF&E Procurement

Nice To Haves

Travel as required to meet the needs of the client/project

Responsibilities

Consolidate all project expenditures and forecasted expenditures into CAA ICON budget reports and forms.
Monitor and review the accuracy of the overall project budget, including hard cost and soft cost, committed and uncommitted funds, risk and exposures, project cost documentation, invoices, pay applications, and draw requests.
Focus on all aspects of cost management and tracking.
Facilitate the resolution of any potential scope changes, delay claims, or design impacts.
Maintain accurate cost control reports.
Assist Project Managers with Contract Administration.
Track all SBE/Minority participation across all Owner Agreements.
Assist with Project Field Management duties as needed, such as managing the procurement, delivery, and installation of Owner/Developer FF&E systems and components.
Serve as a key point of contact for client group CFO, Controllers, and Finance Departments.
Track, forecast, and resolve potential scope changes, delay claims, design impacts, cash flow, and payment requisitions.
Maintain and update the project budget and cash flow, including budget transfers, client-approved adjustments, exposure logs, and contingency adjustments.
Maintain and update the project exposure log and incorporate and monitor other relevant cost logs from contractors and consultants.
Obtain client signatures for all budget adjustments on appropriate forms.
Prepare a detailed cash flow analysis with regular updates.
Coordinate with the client’s financial department regarding the forecast of costs, including any project schedule issues or known financial issues.
Manage monthly billings and payment application processes, including tracking, forecasting, and resolving discrepancies.
Set up and maintain an internal invoice tracker aligned with the project budget.
Evaluate, recommend, and adjust contractor payment applications (design and construction) for accuracy and compliance.
Lead invoice and payment coordination with clients, lenders, contractors, and consultants.
Lead monthly lender site-walks and pay app review meetings.
Lead weekly or bi-weekly budget review meetings with the client and stakeholders.
Assist the Project Executive in finalizing construction costs and negotiating the Guaranteed Maximum Price (GMP) during the pre-construction phase.
Monitor and track the use of allowances or contingencies during the construction phase.
Analyze change order requests and additional service requests.
Respond to delay notices, time extension requests, and submitted change orders/additional service requests.
Negotiate terms and conditions with contractors and/or design teams regarding changes and cost implications before work is performed.
Develop and maintain project-specific cost reporting logs.
Monitor and analyze contractor and subconsultant-provided cost logs.
Establish and maintain a project-specific Purchase Order Log.
Maintain project Cash Flow projections.
Support in Contract negotiations and procurement/buy-out of FF&E.
Support PMs with Contract Administration upon Contract Execution.
Track and consolidate all SBE/MBE participation across all Owner Vendor Contracts.
Perform other responsibilities as assigned by CAA ICON.