Project Management Associate - Events

Mattel•El Segundo, CA

6d•$38 - $47•Onsite

About The Position

The Project Management Associate supports the planning, coordination, and execution of experiential events and projects from concept through completion. This role partners closely with internal creative, production, and leadership teams to ensure projects are delivered on time, within budget, and aligned with client objectives. The ideal candidate is highly organized, collaborative, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Requirements

Bachelor’s degree in Design, Management, Marketing, Communications, or a related field preferred; equivalent professional experience will also be considered.
1–3 years of professional experience in experiential marketing, events, themed entertainment, trade shows, or related industries.
Demonstrated project management experience in a production, design, or event-focused environment.
Strong organizational, multitasking, and time management skills with the ability to manage competing priorities and tight deadlines.
Self-motivated and proactive with the ability to work independently and collaboratively within a team environment.
Excellent written and verbal communication skills with the ability to interact professionally with stakeholders at all levels, including senior leadership.
Strong interpersonal skills with a customer-service-oriented mindset and the ability to build effective working relationships.
High attention to detail with strong problem-solving and follow-through capabilities.
Proficiency in Microsoft Office Suite, including Outlook, Excel, Teams, and Word.
Working knowledge of Adobe Creative Suite, including Photoshop and Illustrator.

Nice To Haves

Familiarity with CAD software preferred (Vectorworks preferred; AutoCAD acceptable).
Experience with digital event platforms, DAMs, PIMs, or web-based project systems is a plus (e.g., 6Connex, Centric).

Responsibilities

Support department leadership in identifying and implementing process improvements and operational best practices.
Manage assigned projects from initiation through completion, ensuring all deliverables, timelines, and budgets are successfully maintained.
Partner with Creative, CAD, Graphics, Fabrication, and other internal service groups to facilitate project development and execution.
Serve as a liaison between Senior/Executive Management, cross-functional teams, vendors, and external partners.
Assist in the coordination and management of Toy Fair initiatives, campus activities, and other special event projects.
Oversee project schedules, budgets, client communications, and event logistics for assigned programs and events.
Ensure successful execution of projects by: Defining project scope and objectives with client groups and stakeholders.
Coordinating with internal departments, external creative partners, and vendors to execute project requirements.
Developing and communicating project timelines, milestones, and task assignments.
Managing project budgets, gathering estimates, tracking expenditures, and reconciling costs upon project completion.
Respond to client inquiries and provide regular project status updates to stakeholders.
Support onsite event execution as needed.