Project Management Assistant

Macy's•New York, NY

22h•Onsite

About The Position

The Project Management & Campaign Projects Assistant supports the successful execution of enterprise marketing campaigns, media planning, production workflows, and critical team communications. This role serves as a key liaison between marketing, creative, production, and external partners to ensure accurate campaign delivery, streamlined project management processes, and timely communication of business-critical information. The position requires exceptional organizational skills, attention to detail, strong communication abilities, and the capacity to manage multiple projects in a fast-paced environment.

Requirements

Excellent communication and interpersonal skills are essential for collaborating effectively with team members, stakeholders, and external partners.
Being detail-oriented is crucial for managing workflows, auditing data integrity, and addressing operational issues with accuracy and precision.
Strong problem-solving skills are necessary for anticipating and resolving project issues effectively and independently.
The ability to anticipate issues, work independently, and multitask in a fast-paced, ever-changing environment requires self-motivation and adaptability.
The role requires both independent work and collaboration within a team, so the ability to work well independently and as part of a team is important.
Thriving in a creative and productive environment is essential for contributing effectively to marketing campaigns.
Ability to foster strong relationships with business partners is crucial for maintaining relationships with external vendor partners and collaborating effectively across departments.
Ability to work with Adobe XD and other Adobe Creative Suite software for building marketing assets.
4-year college degree, preferably in General Business or Marketing.
1-2 years of marketing or related field experience
Proficiency in Microsoft Office applications; experience with Monday.com and Figma preferred.
Ability to foster strong relationships with business partners.
This role involves performing essential job functions such as communication, collaboration, and use of office and computer systems.
Responsibilities include the ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials as needed to carry out job responsibilities.

Nice To Haves

experience with Monday.com and Figma preferred.

Responsibilities

Collaborate closely with the Specialist, Campaign Project Manager to ensure the accurate delivery of CMB Campaigns, aligning marketing jobs properly, managing print pagination and space allocation, and ensuring representation of all media jobs when working with internal partners.
Support workflows associated with creating marketing assets for production, including generating job numbers in our system, following up with stakeholders to meet deadlines, and communicating timeline changes to all parties.
Analyze and produce reports as necessary.
Effectively manage projects in a high-volume, fast-paced environment.
Problem-solve and provide solutions to meet creative objectives.
Maintain regular, dependable attendance and punctuality.
Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities
Perform special assignments as required.
Coordinate the execution of marketing campaigns with cross-functional teams, stakeholders, and external partners.
Manage marketing job setup, alignment, print pagination, space allocation, and production workflows.
Monitor the Marketing Transformation Team inbox, prioritize requests, and escalate urgent issues.
Prepare and distribute daily high-priority communications to leadership and key stakeholders.
Manage project assets and conduct daily audits in Monday.com to ensure accuracy, compliance, and on-time delivery.
Partner with Project Managers and cross-functional teams to create and maintain weekly Figma wireframes.
Lead the monthly media submission process, ensuring timely collection, review, and submission of campaign and tactical asset requirements.
Track project timelines, monitor deliverables, and communicate updates and changes to partners.
Create and manage tactical jobs with studio team for Jumbotron content and oversee the scheduling and placement of digital assets for LED displays.
Create reports, analyze campaign data, and provide insights to support business decisions.
Manage multiple high-volume projects while maintaining strong attention to detail and organization.
Resolve project issues, recommend process improvements, and support seasonal campaigns, marketing initiatives, and special projects.
Special projects as needed.

Benefits

comprehensive health and wellness coverage
401(k) match
paid time off
eight paid holidays
continuous learning and leadership development
Colleague Resource Groups
volunteer opportunities
Merchandise discounts
Performance-based incentives
Annual merit review
Employee Assistance Program with mental health counseling and legal/financial advice
Tuition reimbursement