Project Management Assistant I

Johnson, Mirmiran & Thompson•El Paso, TX

2d•Onsite

About The Position

This position will provide support to Project Managers, Senior Project Management Assistant and Project Management Assistant II throughout the project lifecycle (marketing, pre-contractual documents, contract agreement, budgeting, contract administration, invoicing, closeout/archive, etc.). Provide contractual, financial, and administrative support to multiple departments. Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, subconsultant agreements, and budgets. Understand each client’s contractual and financial requirements.

Requirements

High School Diploma required
2- 4 years of relevant experience required
Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
Proficient written and verbal communication skills
Excellent organizational and time management skills
Attention to detail and efficiency
Diligence and strong work ethic
Ability to multitask and perform well in a fast-paced environment
Ability to follow directions
Good team-player

Nice To Haves

Associates Degree or a Four-Year Degree in Business Administration, Business Management or a related field is preferred

Responsibilities

Assist Project Managers, Senior Project Management Assistant and Project Management Assistant II in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients.
Continuously track and monitor multiple contracts/projects and budgets
Work closely with Project Managers, Senior Project Management Assistant, Project Management Assistant II and Accounting & Finance Department to communicate the status of action items.
Prepare and track subconsultant agreements and contract renewals
Update task tabulations spreadsheets and other contract/project performance tracking spreadsheets
Utilize Power BI project reports for contract and task performance and budget tracking
Edit, format and finalize specifications and reports for submission to clients.
Create, edit and distribute conference/meeting notes
Organize and coordinate vendor lunch presentations
Conduct daily tracking of project deliverables to ensure timely processing
Perform other related duties as assigned