Project HR-Field Coord

Prince Contracting, LLC•Naples, FL

About The Position

The Project HR-Field Coordinator supports project and field operations through administrative coordination, human resources onboarding, document control, purchasing, expense processing, equipment transfer records, and safety-program assistance. The role communicates job-site issues to the project team and coordinates with internal and external parties. It also supports engineers with pre-bid packages and helps maintain office and field communications systems.

Requirements

At least two years of experience in an administrative or customer service environment.
Proficiency in Microsoft Office software.
Excellent interpersonal and communication skills in both English and Spanish.
Ability to stay organized and complete multiple tasks accurately and proficiently.
Ability to maintain the confidentiality of documentation, information, and company processes.

Responsibilities

Effectively communicate job-site issues to the project team.
Process invoices.
Route documents and correspondence internally and externally.
Coordinate communications among parties involved in equipment transfers and maintain equipment-transfer records.
Handle HR onboarding for new hires.
Prepare field purchase orders.
Conduct weekly new-hire orientation.
Monitor communications systems used at the facility and in the field, note deficiencies, and arrange repairs when necessary.
Maintain document control, including filing and uploading documents to SharePoint.
Assist engineers with preparing pre-bid packages.
Order necessary office supplies.
Support the safety program by showing safety videos to new employees and assisting with First Reports of Injury and other safety documentation as needed.
Create expense reports and assist employees with them.
Maintain accurate Certificates of Insurance records for vendors and subcontractors.
Enter crew costs daily.