Project Freight Coordinator

Rhenus Logistics•Mississauga, ON

About The Position

The Project Freight Coordinator will be responsible for coordinating end-to-end, multi-modal transportation for a wide range of cargo, including hazardous materials, general freight, and oversized shipments, across export, import, and domestic movements. This role involves closely monitoring shipments to ensure on-time delivery, maintaining proactive communication, and managing accurate data entry within internal systems. The coordinator will build and maintain relationships with customers, carriers, vendors, and internal teams, identify and onboard suitable vendors, and negotiate freight rates. They will manage the full supply chain logistics process, anticipate and resolve operational challenges, and review shipping documentation for accuracy and compliance. This position requires a proactive problem-solver with strong interpersonal and communication skills, capable of working in a fast-paced, international environment.

Requirements

Degree in Supply Chain Management, Logistics, or a related discipline.
Minimum of 2+ years of hands-on operational experience in freight forwarding within Canada.
Strong working knowledge of import and export operations, including shipment documentation, bills of lading, delivery orders, and customs clearance processes.
Excellent interpersonal and communication skills, with the ability to collaborate effectively in a multicultural and international environment.
Self-motivated and capable of managing responsibilities independently while maintaining a high standard of accuracy and accountability.
Collaborative team player who actively supports colleagues to deliver consistent, high-quality customer service.
Solid numerical aptitude, including the ability to calculate freight measurements and perform metric and imperial unit conversions.
Strong understanding of international trade principles, including practical application of Incoterms.
Proven ability to manage multiple priorities and meet firm deadlines in a fast-paced, operational environment.
Flexibility to support operations across multiple time zones as required.
Proficiency in Microsoft Office applications, including Outlook, Excel, Word, OneDrive, and Teams.

Nice To Haves

Prior exposure to project cargo, out-of-gauge, or specialized transportation is highly desirable.
Experience with logistics, forwarding, or shipment tracking systems is considered an asset.

Responsibilities

Coordinate end-to-end, multi-modal transportation for a wide range of cargo, including hazardous materials, general freight, and oversized shipments, across export, import, and domestic movements.
Monitor shipments closely to ensure on-time complete delivery, maintaining proactive communication and follow-up throughout the transportation lifecycle.
Enter and maintain accurate shipment data within internal systems, ensuring timely updates and strong data integrity.
Build and maintain effective working relationships with customers, carriers, vendors, and internal teams to support seamless execution of project logistics operations.
Identify, assess, and onboard service-oriented vendors that align with operational requirements and company values, contributing to a reliable and scalable partner network.
Recognize shipments or transactions requiring special handling and recommend process enhancements to improve efficiency and service quality.
Negotiate freight rates and service terms with ocean carriers, air carriers, trucking providers, and warehousing partners to secure competitive and dependable solutions.
Manage logistics processes across the full supply chain, including order coordination, inventory movement, customs brokerage support, shipment tracking, and cost control.
Anticipate and resolve operational challenges, supporting the team with practical solutions and a problem-solving mindset.
Review shipping documentation for accuracy and completeness to ensure compliance and smooth cargo movement.