Project Folder Coordinator - Indianapolis, IN

Kirby Risk•Indianapolis, IN

1d•Onsite

About The Position

Our Project Folder Coordinators play a key role in supporting our Project Management team and ensuring project information is accurate and accessible. They manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date. They also create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards. Additionally, they monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing. They track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders. They provide timely project status updates and reporting to account managers, inside sales teams, and management. They also identify and report upcoming project opportunities through resources such as Dodge Reports and collaborate across departments to ensure customer needs are met and projects remain on schedule. They represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees.

Requirements

College-level coursework or equivalent work experience
2+ years of experience in electrical products sales, project coordination, or a related field
Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
Excellent attention to detail and commitment to accuracy
Strong interpersonal, written, verbal, and customer service skills
Professional phone etiquette and the ability to communicate effectively with a variety of audiences
Proficiency with Microsoft Office and the ability to learn new business software and systems
A collaborative, team-oriented mindset with a passion for continuous learning and improvement

Responsibilities

Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date
Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards
Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing
Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders
Provide timely project status updates and reporting to account managers, inside sales teams, and management
Identify and report upcoming project opportunities through resources such as Dodge Reports
Collaborate across departments to ensure customer needs are met and projects remain on schedule
Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees