WDVA Project Fiscal Analyst 3, Full-Time Project, Olympia Central Office

State of Washington•Thurston County – Olympia, WA

6d•Hybrid

About The Position

The Washington State Department of Veterans Affairs (WDVA) is seeking a Project Fiscal Analyst 3 to support the development and implementation of a financial practice system for the Veterans Estate Management Program (VEMP). In this role, you will ensure accurate financial reporting, reconcile VEMP bank accounts, support corrections, and help maintain compliance with state and federal requirements. You will also be responsible for the creation of a comprehensive VEMP Accounting Services Desk Manual to guide daily accounting operations. This is a project position with an expected end date of June 30th, 2027. Standard business hours for this position are 8:00 A.M. to 5:00 P.M., Monday through Friday in-office at our Central Office in Olympia. Occasional weekend work may be needed, and incumbents may be expected to adjust the work schedule to meet business needs of the agency. An alternative work schedule and hybrid telework may be authorized based on mission requirements. The WDVA is passionate about its mission of “Serving Those Who Served.” As a national leader in advocacy for nearly 500,000 veterans and their family members, WDVA strives to connect them to earned benefits and innovative programs focused on their overall health and wellness. In addition, WDVA provides critical community services through a variety of programs, and at its four State Veterans Homes.

Requirements

A bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting and auditing. A combination of education and experience may be considered on a year-for-year basis. Experience must be relevant to the position.
Advanced knowledge related to complex reconciliations and the correction of reconciling items
Experience with accounting software changes
Demonstrates a high level of ethics and professional standard conduct
Ability to analyze data with high attention to detail and the ability to summarize and communicate that data
Must be able to read, write, speak and understand English to facilitate effective performance of job duties. This includes sufficient written and verbal communication in English, to facilitate effective performance of essential functions.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.
Must be proficient in the English language

Nice To Haves

Advanced skill level using Microsoft Excel
Experience with GAAP and government accounting
Demonstrated organizational and time management skills
Ability to effectively communicate financial data to internal and external customers
Ability to promote a positive work environment
Ability to interact professionally with staff at all levels
Exhibit strong verbal and written communication skills
Ability to interpret and apply Federal and State regulations
Ability to operate office equipment including computer, phone, copier, scanner

Responsibilities

Reconciliation of VEMP Fiduciary Accounts--including Money Market Account, Checking Account, ACH, and Certificate of Deposit Accounts as applicable.
Use EVCMS and Excel, monthly reconciliation of bank statements to VEMP client funds in accordance with GAAP, SAAM, Federal and State Fiduciary requirements, as well as Agency procedures.
Communicate reconciling items to program, and accounting staff.
Follow up on corrective actions, ensuring desired outcomes.
Establish a standardized reconciliation format, and documentation of the process, to include step by step instructions for accounting services to follow.
Complete Journal Vouchers to AFRS to keep Agency compliant with GASB requirements.
System implementation specialist, to implement or improve an information management system for VEMP that ensures the program can meet all federal and state regulatory requirements.
Identifies, and communicates barriers, system issues, and facilitates correction of issues by testing, system process and procedure development, and providing feedback to our IT team.
Collaborate with IT and Accounting Services on VEMP system implementation/improvement needs.
Serve as a liaison between IT, accounting services, and the VEMP program managers ensuring communication is strong, progress is documented, and deadlines are met.
Build and maintain a robust Desk Manual to be utilized by all Accounting Services, covering daily work for Accounts Receivable, Accounts Payable, and Accounting Transactions for Estate Managers.
At least quarterly, audit client registers to ensure expected income and bank interest transactions are posted.
Confirm correct commission fee rate is charged.
Alert client manager to any anomalies.
Other duties as assigned.