Project Finance Associate (Billing)

Aston Carter•Fenton, MO

10d•$30 - $35•Hybrid

About The Position

The Project Finance Associate provides comprehensive accounting and billing support for construction projects from start-up through closeout. This role prepares accurate monthly billing packets, maintains project financial data in the ERP system, manages key compliance documentation, and partners closely with project managers, internal teams, and customers. The position requires strong accounts receivable knowledge, advanced Excel skills, and the ability to work in a fast-paced, growth-oriented environment while delivering high-quality, customer-focused service.

Requirements

Minimum 3–5 years of work experience in accounting, project billing
Demonstrated understanding of basic accounts receivable practices and principles.
Experience and proficiency using database, spreadsheet, accounting, and billing software and systems, preferably eCMS.
Expertise in Microsoft Office applications, with strong proficiency in Excel.
Hands-on experience with accounts receivable processes, including billing and collections.
Ability to communicate in person and by phone with internal and external stakeholders.

Nice To Haves

Associate degree in business administration, accounting, or a related field is preferred.
Knowledge of the construction industry is a plus.
Experience with AIA billing is highly desirable.
Experience with ERP systems, particularly eCMS, is preferred.

Responsibilities

Provide accounting support to project managers throughout the entire project lifecycle, from project start-up to project close.
Prepare accurate monthly billing packets, ensuring all required supporting documentation aligns with customer requirements, terms and conditions, and contract provisions.
Submit billing packets to customers by specified due dates, including uploading documentation into customer portals as needed, and posting all transactions to the ERP system.
Maintain and update the ERP system with current budgets, contracts, billing details, and project information as directed by project managers.
Manage project compliance items such as Project Insurance Certificates, enrollment in appropriate Wrap-Up Insurance Programs when applicable, bonds, Project Preliminary Notices, and UCC Filings.
Assist in resolving customer billing disputes and compliance issues in a timely and professional manner.
Cultivate strong, cooperative working relationships with internal and external customers that reflect the organization’s core values and consistently meet or exceed customer expectations.
Make decisions in a careful and attentive manner that supports the safety and health of self and others.
Apply LEAN concepts and other continuous improvement methodologies to enhance the efficiency of operations, processes, and activities.