Project Executive

Holt Construction Corp•New York, NY

13d

About The Position

The Project Executive is responsible for the operations of all construction, project management, and project administration within Holt Construction’s New York City business unit (BU). The role manages, mentors, and leads BU project staff, including project managers, superintendents, and assistant project managers, and supports the development and implementation of Holt policies and procedures to achieve BU and company goals. The Project Executive reports to the Director of Operations and regularly communicates with the Director and other members of the Management Team about staffing, project performance, BU profitability, growth, strategy, issues, employee retention, and client retention. The role drafts, implements, manages, and is accountable for the BU business plan. The Project Executive oversees BU profit and loss, growth, client development and retention, project delivery, financial reporting, staffing, safety culture, and employee development. The position regularly reviews projects and project teams, monitors schedules, safety, procurement, quality, stakeholder relationships, budgets, forecasts, and financial performance, and escalates significant issues to the Management Team. It also reviews and approves key project administration and financial documents, coordinates staffing and resource allocation, participates in recruiting and performance reviews, and helps shape policies, procedures, and a collaborative culture across the BU.

Requirements

Bachelor of Science degree in construction management, architecture, engineering, business, or equivalent education.
At least 15 years of progressive construction experience.
Advanced knowledge of construction management processes, means, and methods.
Expert knowledge of building products, construction details, applicable rules and regulations, and quality standards.
Understanding of all facets of the construction process.
Familiarity with construction management software platforms.
Ability to develop and execute a BU business plan, including assembling a BU budget, forecasting, and resource planning and allocation.
Comfort with accountability for BU performance in project delivery and financial results.
Ability to plan and see the big picture.
Competence in conflict and crisis management.
Demonstrated leadership and management skills.
Excellent time and project management skills.

Responsibilities

Manage BU profit and loss and deliver annual BU growth.
Drive client development, retention, satisfaction, repeat business, and new business.
Prepare monthly BU executive summaries and submit them to the Director of Operations.
Meet at least monthly with the Director of Operations to review BU performance against budget, project progress, staffing, issues, and profitability.
Report potential and actual legal issues affecting the BU to the Director of Operations and Management Team in a timely manner.
Conduct regular project reviews with each project team and the BU General Superintendent, covering schedules, safety, administration, profitability, procurement, quality, and stakeholder relationships.
Ensure accurate and timely reporting of project financial information, including projections, cost reports, requisitions, and change orders.
Assemble and provide documents for operations department meetings as directed by the Director of Operations.
Manage the BU overhead schedule, including current and projected manpower requirements.
Ensure project teams accurately complete and timely submit monthly Owner Applications for Payment.
Review and approve project estimates and approaches, schedules, budgets, subcontracts, purchase orders, contractual notices, change order requests, and subcontractor AIA change orders and associated budget revisions.
Coordinate project mobilization, demobilization, and equipment needs with accounting.
Review Holt material and equipment purchases and supporting documentation within the BU.
Stay informed about BU projects by visiting job sites, meeting with project teams, attending project meetings, and reviewing project data and reports.
Escalate significant issues to the Management Team before they become disputes or negatively affect clients, projects, or teams.
Mentor and support BU personnel and work with the Management Team to develop employee performance indicators and metrics.
Lead formal mid-year and year-end employee reviews and recommend staffing, promotions, development needs, position evaluations, and compensation to the Director of Operations.
Review and approve hourly time sheets before input.
Assess manpower and assign salaried and hourly construction employees to projects; recommend additional hiring as needed.
Work with Human Resources and the Director of Operations on BU recruiting, including job descriptions, advertisements, interviews, and hiring recommendations.
Provide coverage for project managers and superintendents when they are unavailable.
Promote a safety-centric culture, ensure BU personnel participate in safety training, and require a safety culture at all BU projects.
Develop a succession plan for key BU positions with the Director of Operations and Management Team.
Contribute to the development, improvement, and implementation of Holt policies and procedures.
Promote collaboration within the BU and with other departments, and champion BU and Holt strategy.
Support project teams with early detection and resolution of project issues and act as a liaison between projects and the Director of Operations.
Actively participate in the RFP process for all BU projects.