Project Estimator - Life Science Logistics & Relocation

Tobin Scientific•Beverly, MA

About The Position

The Estimator supports Tobin Scientific’s Sales and Operations teams by conducting on-site walkthroughs, developing detailed project scopes, identifying operational requirements and risks, and preparing accurate estimates. Projects include laboratory relocations, equipment moves, cold-chain logistics, warehousing, crating, and related services. The role partners with Sales throughout the sales cycle, translates customer needs into executable scopes, and provides Project Management and Operations with the details needed to transition awarded work into execution. The Estimator also maintains project information in the CRM and contributes to developing consistent estimating practices and processes.

Requirements

Valid driver's license and ability to travel regularly to customer sites within the Greater Boston Area.
Strong attention to detail and ability to accurately document physical environments and project requirements.
Ability to take measurements and translate physical observations into quantities, dimensions, and project requirements.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.
Ability to work independently on-site while collaborating closely with Sales and Operations.
Proficiency with Microsoft Office, particularly Excel.
Willingness and ability to learn Salesforce and internal systems.
Ability to manage multiple projects and changing priorities.

Nice To Haves

Experience in estimating, logistics, transportation, commercial moving, laboratory operations, facilities, construction, project management, warehousing, or a related field.
Experience conducting site surveys, field assessments, inventories, or project walkthroughs.
Experience developing project scopes, quotes, proposals, or cost estimates.
Experience working with subcontractors or third-party service providers.
Familiarity with life sciences, laboratory environments, cold-chain logistics, or regulated industries.
Experience reading floor plans, layouts, or technical documentation.
High school diploma or equivalent; relevant professional experience may be considered in lieu of formal education.

Responsibilities

Conduct on-site walkthroughs at customer facilities to assess relocation and logistics requirements.
Measure spaces and calculate square footage, dimensions, quantities, and other project requirements.
Inventory equipment, materials, furniture, laboratory assets, and other items requiring relocation, storage, packing, crating, or transportation.
Assess access points, loading docks, elevators, stairs, corridors, doorways, parking, building restrictions, and other site conditions.
Identify operational risks, scope gaps, and special handling requirements before work is quoted.
Document site conditions and capture photographs and measurements needed to develop accurate scopes.
Develop detailed requirements for labor, materials, transportation, equipment, storage, crating, and subcontractors.
Estimate labor hours, crew requirements, vehicles, materials, equipment, and other project resources.
Develop customized estimates for projects not covered by standard pricing models.
Obtain and evaluate pricing from third-party subcontractors and service providers when required.
Progressively take ownership of estimates ranging from smaller local projects to larger relocations, RFPs, and complex logistics engagements.
Partner with Account Managers and Sales team members throughout the sales cycle.
Participate in customer meetings and on-site walkthroughs to understand requirements firsthand.
Translate customer requirements into clear, executable operational scopes and provide Sales with information for accurate proposals and pricing.
Assist with proposal and statement of work development when appropriate.
Communicate scope assumptions, exclusions, risks, and operational considerations to Sales.
Provide Project Management and Operations teams with detailed scope information for awarded projects.
Communicate estimating assumptions, measurements, inventory, labor requirements, access considerations, special handling requirements, and identified risks to project teams.
Support a smooth transition from sales to project execution.
Maintain accurate project and estimating information within the CRM.
Learn and consistently apply company estimating, scoping, and documentation processes.
Contribute to developing standardized estimating practices, templates, and processes.