Project Documentation Writer

FOOD FOR THE POOR INC • Coconut Creek, FL

20d • Onsite

About The Position

The Project Documentation Writer is responsible for researching, analyzing, developing, and maintaining donor-facing and internal documentation that supports project reporting, donor stewardship, proposal development, and organizational accountability. This role collaborates closely with project managers, program staff, and cross-functional stakeholders to transform complex project, operational, and financial information into clear, accurate, and compelling written content for donors and organizational leadership.

Requirements

• BA/S or equivalent in related field required – English, journalism, or communications.
• Minimum of 5 years of professional writing, editing, reporting, communications, proposal development, or documentation experience.
• Demonstrated experience researching, analyzing, and synthesizing information from multiple sources into professional written deliverables.
• Strong technical, business, and donor-focused writing skills.
• Ability to interpret source information and rewrite content into clear, accurate, and compelling narratives.
• Excellent written, verbal, and interpersonal communication skills.
• Strong proofreading and editing skills with exceptional attention to detail.
• Ability to identify and correct grammatical, formatting, consistency, and content errors.
• Commitment to producing high-quality, accurate work products.
• Ability to independently analyze information, identify discrepancies, and resolve issues using sound judgment and logical reasoning.
• Ability to gather information from multiple sources and determine appropriate next steps.
• Ability to research, verify, and compile information from various internal and external sources.
• Ability to locate and evaluate relevant supporting information, data, and documentation.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Ability to prioritize competing deadlines with limited supervision.
• Ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Nice To Haves

• Experience developing donor reports, grant reports, stewardship communications, proposals, or impact reporting preferred.
• Experience with electronic document management and database systems preferred.

Responsibilities

• Research, analyze, and synthesize project, operational, and financial information from multiple sources to develop comprehensive project status reports, completion reports, donor updates, and stewardship communications.
• Develop original donor-facing project fulfillment packages and stewardship materials that effectively communicate project impact, outcomes, and funding utilization.
• Draft, edit, and refine solicitation proposals, project narratives, and strategic communications tailored to donor and stakeholder audiences.
• Interpret technical, operational, and project-related information and transform it into clear, compelling, and audience-appropriate written content that supports donor engagement and organizational objectives.
• Evaluate project information and supporting documentation to identify inconsistencies, information gaps, or reporting risks, and collaborate with stakeholders to resolve issues and ensure reporting accuracy.
• Analyze project files, supporting records, and program documentation to validate activities, milestones, expenditures, outcomes, and project performance.
• Exercise independent judgment in determining the accuracy, completeness, and appropriateness of information included in donor reports and organizational communications.
• Review, edit, and enhance written materials to ensure clarity, consistency, accuracy, compliance with organizational standards, and alignment with donor expectations.
• Analyze project documentation, funding records, and supporting information to ensure donor reports accurately reflect project implementation and financial activity.
• Review project funding, expenditure, and disbursement information to support accurate representation of project status and resource utilization.
• Collaborate with program, finance, and project stakeholders to ensure reporting aligns with approved budgets, donor restrictions, and organizational requirements.
• Identify and escalate potential reporting discrepancies, compliance concerns, or documentation gaps that may impact donor communications or organizational accountability.
• Evaluate and select photographs, narratives, and supporting materials that effectively document project activities, outcomes, and impact.
• Determine the appropriate integration of visual content to strengthen project reporting, donor communications, and stewardship materials.
• Ensure visual content accurately reflects project activities and aligns with organizational messaging, reporting standards, and donor expectations.
• Serve as a resource to fundraising, donor relations, and program teams by providing expertise and guidance related to project documentation, reporting requirements, and donor communications.
• Collaborate with cross-functional stakeholders to gather, analyze, and interpret information necessary for effective project reporting and stewardship communications.
• Build productive working relationships with internal partners to facilitate information sharing, improve reporting effectiveness, and support organizational objectives.
• Perform other duties and special projects as assigned by Department Manager and/or Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level