Project Development Coordinator for Manhattan Borough Commissioner

City of New York•New York City, NY

1d•Onsite

About The Position

This position is ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES. The Project Development Coordinator will perform difficult and complex administrative work for the Manhattan Borough Commissioner, managing their calendar strategically, coordinating meetings, and preparing materials. The role involves utilizing data to create spreadsheets and charts, assigning and reviewing briefing materials, coordinating travel, and maintaining information flow. The coordinator will also research and follow up on incoming issues, communicate with various agencies and partners, draft correspondence, and provide general office support and assistance with special projects.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

Manage the Manhattan Borough Commissioner’s calendar strategically to maintain an efficient and effective schedule, exercising sound judgment in prioritizing competing demands, independently handling frequent reprioritization and coordinating meetings and appointments accordingly.
Initiate and coordinate meetings and conference calls and prepare necessary materials.
Utilize data provided by the Manhattan Borough Commissioner and Borough Commissioner’s staff to create and maintain spreadsheets and charts.
Assign and review briefing materials, PowerPoint presentations and reports for the Manhattan Borough Commissioner.
Coordinate travel arrangements and other logistics for key meetings and other activities in collaboration with office staff and other divisions.
Direct and maintain information flow to the Manhattan Borough Commissioner for timely response.
Organize files and materials for review.
Research, prioritize and follow up on incoming issues and concerns addressed to the Manhattan Borough Commissioner and recommend an appropriate course of action, referral or response.
On behalf of the Manhattan Borough Commissioner, communicate directly with all divisions, other city agencies and key agency partners.
Assist in gathering information and preparing correspondence on behalf of the Manhattan Borough Commissioner and the Borough.
Draft correspondence and respond to constituents, elected officials, community boards and others on behalf of the Manhattan Borough Commissioner before established deadlines. Following up and closing out correspondence in the tracking system.
Provide general office support: assist with copying, answering phones, maintaining files and other duties.
Assist the Manhattan Borough Commissioner and Borough Commissioners staff with special projects as needed.