Project Cost Controller - Disaster Management FEMA - Hybrid (Long Island, NY)

ICF•Reston, NY

16d•Hybrid

About The Position

ICF's Disaster Management Division seeks a Project Cost Controller to support FEMA Public Assistance (PA) and Hazard Mitigation projects with financial reconciliation and project cost accounting for utility infrastructure projects. This full-time, non-management position requires commuting within a two-hour radius of Melville, New York for a hybrid schedule (2 days or more at the designated office location and the remainder work-from-home). The ideal candidate will be a proven FEMA financial reconciliation expert with a track record of superior execution and growth, responsible for ensuring programs are positioned to optimize disaster grant resource allocation and comply with federal requirements. The role focuses on detailed, project-level financial support, tracking costs, revenues, and budgets for individual projects in a federal grant setting. This includes monitoring expenditures, analyzing invoices and payments, preparing audit responses and reporting, and ensuring compliance with contract and federal project requirements. ICF is unable to provide employment visa sponsorship and candidates must have permanent work authorization in the U.S. Relocation will not be supported.

Requirements

Bachelor’s degree in finance, accounting, economics or related field.
4+ years of FEMA or Federal project finance grant experience including supporting contract programs from start-up through implementation and closeout.
Experience with SAP or similar cost accounting systems.
Experience with electric or utility construction projects.
Experience reviewing invoices and payment data entry information.
Experience performing financial reconciliation.
Experience with federal grant work.
Experience with cost of service pricing.
4+ years of experience with MS Office, including Intermediate Excel (Pivot Tables, V-Lookup, Formulas, etc.).
Working knowledge of project accounting systems and document management software tools.
Strong analytical, problem-solving, and decision-making capabilities.
Strong written and verbal communication skills, emotional intelligence, critical thinking skills, and integrity and ethics.
Federal contract administration and management.
Team player with the demonstrated ability to build organizational capability, motivate teaming partners/staff to ensure high levels of engagement, and work in a dynamic, fast-paced environment.
Must have dedicated workspace and strong, reliable internet for remote work from home.
Proficiency with Microsoft Office (Word, Excel, PowerPoint and Project Management Software).
Willingness and ability to commute within a two-hour radius for the hybrid onsite requirement for this position as directed.
Permanent work authorization in the U.S.

Nice To Haves

Experience with Electric Utility and Construction projects, Capital projects.
Experience supporting FEMA-funded projects (PA, HMGP, Grants Admin-Compliance (not IA)).
Project Management Professional Certification (PMP).

Responsibilities

Lead cost accounting and financial reconciliation to ensure project costs are eligible for FEMA reimbursement.
Provide consultative technical/analytical and functional support to the team and stakeholders.
Prepare monthly progress reports to track project costs and progress.
Review and process contractor invoices to meet FEMA and federal contract requirements.
Professionally interact with subrecipients, federal and state agency representatives, peers, and project managers.
Monitor project costs to ensure compliance with all laws, regulations, and policies pertaining to FEMA programs.
Assist in preparing audit responses.
Work in a fast-paced, detail-oriented flexible environment.
Other duties and learning as directed by ICF.