Project Cost Administrator

ITAC•Richmond, VA

3d•Onsite

About The Position

ITAC is seeking a Project Cost Administrator for a seconded position, meaning the selected candidate will be employed by ITAC but work full-time on assignment with one of their clients in Richmond, VA. This is a part-time role with variable hours. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization processes within a dynamic project environment. This individual will play a critical role in ensuring accurate financial reporting and compliance with company standards. The successful candidate should have experience working in capital projects and possess advanced knowledge of SAP and Microsoft Office Suite.

Requirements

Minimum of 3–5 years in project cost administration or similar role, preferably in a capital projects environment.
Proficiency in SAP and Microsoft Office Suite (Excel, Word, Email).
Strong analytical and organizational skills with exceptional attention to detail.
Ability to collaborate effectively with engineers, finance teams, and other stakeholders.
Knowledge of asset management and disposal processes.

Nice To Haves

Bachelor’s degree in Business, Finance, Engineering, or related field preferred.

Responsibilities

Run spending and purchase order reports in SAP to capture project spending to date and open commitments.
Create and manage assets in SAP for capitalization at project completion, including: Asset descriptions, classes (e.g., conveyor, pump, HVAC, building), serial/model numbers, manufacturer details, installation location, and project number.
Develop capitalization templates to assist engineers in allocating costs across various assets.
Generate SAP capitalization templates for streamlined data entry.
Coordinate labor codes and superior work orders for projects requiring PM labor: Request labor codes from PP&E and create superior work orders in SAP.
Update Project Builder in SAP with labor codes and work orders.
Manage equipment disposal processes: Create Notices of Intent to Dispose (Noids) and Property Disposal Requests (PDRs) in SAP.
Distribute Noids via email and route PDRs through DocuSign for approvals.
Upload approved PDRs to Finance portals for asset removal from books.
Maintain and update Finance’s quarterly B&A reports: Ensure engineers provide timely updates and assist with data entry as needed.
Investigate and resolve discrepancies in open PDRs and coordinate with Finance and engineers for closure.
Provide creative solutions for locating assets in SAP when disposal documentation is incomplete.