Project Cost Administrator 1

Convergint Career•West Valley City, UT

4d•Onsite

About The Position

Convergint is seeking a full-time, enthusiastic, results-driven, and forward-thinking Project Cost Administrator to join their team. This role involves coordinating legal review of contracts, setting up jobs in Spectrum, managing project costs, assisting with financial forecasts, and preparing progress billings. The Project Cost Administrator will collaborate with stakeholders to identify project concerns related to delivery and cost, and work with managers to monitor financial performance against forecasts and profit plans. This position is part of a dynamic team that offers growth opportunities as Convergint expands. The company emphasizes a culture of integrity, growth, accountability, and delivering results, with a commitment to equal opportunity and fostering an environment where individuals can thrive.

Requirements

Excellent interpersonal and verbal communication skills and ability to deal with a wide cross-section of people both internal and external to the business.
Excellent Microsoft Outlook, Excel, and Word skills.
Solid financial analytical skills including cost control and ability to interpret financial reports.
Solid accounts receivable knowledge.
Strong customer service skills.
Strong attention to detail and results focused.
Solid team orientation.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
Strong organizational/time management skills.
Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.
College degree, trade school or equivalent experience.

Nice To Haves

3 years bookkeeping or an accounting environment
3 years project cost accounting
2 years in a construction environment

Responsibilities

Coordinates contract legal reviews and signatures, ensuring all required documentation is signed and returned to the customer.
Coordinates COI’s and OCIP/CCIP documentation, if required.
Books new projects and change orders, and notifies internal stakeholders of job bookings.
Monitors job costs, identifies anomalies, and provides managers with accurate feedback for decision-making.
Conducts monthly project (WIP) reviews with project managers to identify costing issues, billings required, and schedule impacts; escalates project issues to management.
Documents project status and/or issues, and modifies projected costs on projects if necessary.
Assists with monthly project billings, ensuring customer requirements for detail and documentation are met.
Works with Project Managers (PM) to minimize unbilled revenue.
Collaborates with customers and project managers to resolve anomalies or issues.
Assists project managers and the accounts receivable team to ensure timely invoice payments.
Acts as a second-level approver for all project accounts payable invoices, reviewing for accuracy and correct GL codes.
Monitors PM queues regularly and reports issues to management.
Monitors the open PO report weekly, maintaining accuracy and comparing it to the monthly forecast.
Assists management in creating monthly revenue and gross margin forecasts.
Monitors and tracks performance against forecast.
Monitors revenue on projects weekly and reports issues to management.
Manages and tracks subcontractor invoices against the monthly forecast.
Approves invoices for revenue and payment according to PM approval.
Maintains and tracks subcontractor COI’s and lien waivers.
Reviews inactive projects monthly for trailing costs and resolves any identified issues.
Monitors unbilled revenue weekly and provides reports to management, resolving any identified issues.
Runs labor utilization reports weekly and provides them to managers, resolving any identified issues.
Runs month-end financial reports and works with management to achieve planned financial results.
Runs financial reports and works with management and PM’s to forecast the following month’s revenue and gross margin.
Prepares and sends customer surveys monthly.
Acts as “our customer’s best service provider” always, ensuring Convergint is the customer’s 1st choice for service.
Performs other duties and responsibilities as requested or required.