Project Cost Administrator 1

Convergint•West Valley City, UT

5d•Onsite

About The Position

Convergint is looking for a full-time, enthusiastic, results-driven, and forward-thinking Project Cost Administrator to join their amazing culture. In this role, you will be responsible for coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assisting with monthly financial forecasts, and preparing progress billings. You will work closely with stakeholders to identify any project concerns with respect to delivery and cost, and with managers to monitor and manage financial performance against monthly forecasts and profit plans. As a Project Cost Administrator, you are part of a dynamic team that allows you to grow as Convergint grows.

Requirements

Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
Excellent Microsoft Outlook, Excel, and Word skills.
Solid financial analytical skills including cost control and ability to interpret financial reports.
Solid accounts receivable knowledge.
Strong customer service skills.
Strong attention to detail and results focused.
Solid team orientation.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
Strong organizational/time management skills.
Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.
College degree, trade school or equivalent experience

Nice To Haves

3 years bookkeeping or an accounting environment
3 years project cost accounting
2 years in a construction environment

Responsibilities

Coordinates contract legal reviews and signatures, ensuring all required documentation is signed and returned to the customer. Coordinates COI’s and OCIP/CCIP documentation, if required.
Books new projects and change orders, and sends notifications of job bookings to internal stakeholders.
Monitors job costs, identifies anomalies, and provides managers with accurate feedback for effective and timely decisions.
Carries out monthly project (WIP) reviews with project managers to identify costing issues, billings required, and schedule impacts; escalates any project issues to the manager. Documents status and/or issues on each project. If necessary, changes projected cost on projects.
Assists with monthly project billings, ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with the customer and project managers to resolve any anomalies or issues.
Assists project managers and the accounts receivable team to ensure timely payment of invoices.
Acts as second level approver for all project accounts payables invoices.
Reviews invoices for accuracy and correct GL codes. Monitors PM queues regularly and reports issues to the manager.
Monitors open PO report weekly, maintains accuracy, and compares to the monthly forecast.
Assists the manager in creating monthly revenue and gross margin forecasts. Monitors and tracks against forecast.
Monitors revenue on projects on a weekly basis and reports issues to the manager.
Manages and tracks subcontractor invoices against the monthly forecast. Approves invoices for revenue and payment according to the PM’s approval.
Maintains and tracks Subcontractor COI’s and lien waivers.
Reviews inactive projects on a monthly basis for trailing costs and resolves any identified issues.
Monitors unbilled revenue on a weekly basis and provides reports to the manager. Resolves any identified issues.
Runs labor utilization reports weekly and provides them to managers. Resolves any identified issues.
Runs month-end financial reports and works with the manager to achieve planned financial results.
Runs financial reports and works with the manager and PM’s to forecast the following month’s revenue and gross margin.
Prepares and sends customer surveys monthly.
Acts as “our customer’s best service provider” always, thereby ensuring Convergint is the customer’s 1st choice for service.
Performs other duties and responsibilities as requested or required.