Project Coordinator entry level - Property Reconstruction

Paul Davis Restoration of San Francisco and the SF Peninsula CA•South San Francisco, CA

2d•Onsite

About The Position

Paul Davis is an industry leader with over 50+ years in business and 300+ locations nationwide in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally in Northern California and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, offering training and seek to promote employees internally. At Paul Davis, we help homeowners put their lives together after a traumatic event. If you can perform in stressful situations, communicate confidently with homeowners and insurance professionals, and enjoy working in a fast-paced environment, come join us. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail, and a genuine desire to help people. As a Project Coordinator, you will work closely with our Project Manager and Mitigation Manager to keep jobs organized and moving forward; visiting job sites, coordinating with adjusters, and ensuring nothing falls through the cracks. You will be practicing continuous improvement every day as you build lasting relationships with insurance carriers, customers, subcontractors, adjusters, and fellow team members!

Requirements

Startup mentality — highly organized, proactive, and able to juggle multiple priorities
Positive attitude with a dedication to world-class customer service
Strong verbal and written communication skills — comfortable with homeowners, adjusters, and insurance companies
Tech-savvy and quick to learn new software
Experience with Microsoft Office programs (Word, Excel, Outlook)
Valid driver's license with a clean record and willingness to travel to job sites
Ability to work nights/weekends and overtime, if needed
Desire to continually learn new things

Nice To Haves

experience with RMS, Xactanalysis, or Claims Workspace is a plus but not required
Experience in working with Claude Project a plus

Responsibilities

Support the Project Manager and Mitigation Manager on recon and mitigation jobs from start to completion
Conduct on-site visits to assess job status, document progress, and communicate updates to the team
Communicate directly with homeowners, insurance adjusters, and insurance companies on job scope, timelines, and approvals
Prepare and maintain job documentation including status reports, correspondence, and project files
Create work orders, maintain job costs log
Manage job data and track claim status using RMS, Xactanalysis, and Claims Workspace
Be empathetic and show a sense of urgency when working with homeowners during difficult times
Public Relations — establish a rapport with insurance carriers, customers, adjusters, agents, subcontractors, and fellow team members