Project Coordinator CGIAR Impact Ventures

CGIAR

6d • Remote

About The Position

CGIAR Impact Ventures (CGIV) is a system-wide revenue-generation initiative endorsed by the CGIAR System Council in December 2025. CGIV aims to generate financial returns from the responsible commercialization of CGIAR science and innovations, and to reinvest those returns in CGIAR’s research mission. The CGIV design workstream is led by the CGIAR System Organization's Donor Relations & Business Development (DRBD) function and supported by an external design consultancy. As CGIV enters its formal design phase, DRBD requires a Consultant to work alongside and directly support the CGIV Lead. The role combines analytical contributions with project administration, secretariat services, and administrative support functions required to keep a fast-moving, multi-stakeholder initiative organized and on track. Working under the direction of the CGIV Lead, the Consultant contributes to research, analysis, drafting, governance preparation, stakeholder engagement, meeting management, follow-up, and administrative coordination. The role suits a highly organized, resourceful, and results-oriented professional, who is equally comfortable in project management, preparing analytical and governance materials, and in providing reliable administrative and secretariat services. The role is expected to evolve alongside CGIV through launch and early operations.

Requirements

• Advanced degree (Master's or equivalent) in a relevant field such as international development, public policy, business, agricultural economics, or related discipline.
• At least 5-6 years of relevant professional experience combining project management, stakeholder engagement, and operational coordination.
• Excellent organizational skills, managing calendars, deadlines, priorities, action trackers, documentation systems, and stakeholder follow-up with a high degree of reliability.
• Strong project management capability, including maintaining workplans, tracking milestones, and coordinating with multiple contributors.
• Strong written communication skills in English, able to produce executive-quality documents, briefing notes, and presentations for senior audiences.
• Strong PowerPoint, Word, Excel and Teams/SharePoint skills.
• Fluency in English (working language); working proficiency in Spanish or French is an advantage.
• Attention to detail; able to catch inconsistencies, factual errors, or logical gaps in materials produced by others.
• Comfort with agile, iterative working.

Nice To Haves

• Prior experience in or with international organizations, particularly research organizations, multilaterals, or foundations.
• Exposure to a strategic, development or management consultancy environment.
• Familiarity with CGIAR, agricultural research systems, or food systems policy.
• Prior exposure to commercialization, technology transfer, or intellectual property in a research or public-good context.
• Experience assisting governance and executive leadership processes.
• Demonstrated use of AI tools.

Responsibilities

• Develop, maintain and monitor project timelines covering major CGIV milestones and deliverables.
• Track project progress against established workplans and schedules, identify potential delays, risks, and facilitate timely follow-up on actions.
• Maintain and update the CGIV risk register and stakeholder engagement tracker, and related project management tools to support effective planning, coordination and reporting.
• Coordinate CGIAR consultations, internal reviews, and external stakeholder engagements, ensuring alignment, information flow, and timely follow-up of agreed actions.
• Conduct research, information gathering, and structured (AI-enabled) analysis to support CGIV project activities and decision-making.
• Review, consolidate, and quality-assure information, reports, and outputs produced by the design consultancy and other contributors to ensure consistency, completeness, and alignment with project requirements.
• Prepare background materials, summaries, presentations, and other supporting documentation for internal and external stakeholders.
• Contribute to internal analyses and information requests required to advance the design phase.
• Draft, compile, and edit CGIV reports, briefing materials, presentations, and communications to support reporting requirements.
• Prepare draft governance and leadership meeting materials including slide decks, briefing notes, and other supporting documentation.
• Maintain records of governance submissions, decisions, action items, and supporting documentation, ensuring accuracy, accessibility, and compliance with established procedures.
• Review CGIV outputs for consistency, completeness, quality standards, and alignment of messaging.
• Provide integrated secretariat and administrative support for CGIV related meetings involving CGIAR governance bodies, CGIAR Centers, the CGIV Coordination Group, the Expert Input & Sounding Board, the design consultancy, and other relevant stakeholders, including scheduling, agenda preparation, decision logs, and action trackers.
• Facilitate coordination among internal and external stakeholders, ensuring effective information sharing, and timely follow-up.
• Maintain and update CGIV project management systems, trackers, databases, dashboards, and documentation repositories, ensuring information remains current, accurate, and organized.
• Ensure effective document management, version control, records management, and compliance with confidentiality requirements.
• Coordinate calendar management, logistical arrangements, travel coordination, and related administrative arrangements for the CGIV Lead and associated CGIV activities.

Benefits

• CGIAR is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational, and multi-disciplinary, collegial working environment. We consciously create an inclusive organization that reflects our global character and commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level