Project Coordinator
About The Position
We're hiring a Project Coordinator to support construction operations across multiple projects by managing documentation, maintaining project systems, coordinating administrative processes, and helping ensure projects stay organized from startup through closeout. The best Project Coordinators understand that successful projects aren't built on drawings alone. They're built on execution, communication, and attention to detail. This role sits at the intersection of Construction Operations, Contract Administration, Project Documentation, Financial Coordination, and Project Closeout. You'll work closely with Project Managers, Superintendents, Accounting, and Executive Leadership to ensure project information is accurate, organized, and available when it's needed. Your work directly impacts the efficiency of the project team.
Requirements
- Thrives in highly organized environments
- Enjoys creating structure and consistency
- Takes pride in accuracy and follow-through
- Can manage multiple projects and priorities simultaneously
- Understands the importance of documentation and compliance
- Communicates effectively with both field and office teams
- Wants to build a long-term career within construction operations
- Comfortable working within Procore
- Comfortable working within Sage 300 / Timberline
- Comfortable working within Microsoft Office Suite
- Comfortable working within OneDrive and cloud-based file management systems
- Leverages technology and AI tools to improve efficiency, organization, communication, and project support
Responsibilities
- Preparing, organizing, and maintaining project documentation
- Managing Procore and OneDrive project files according to company standards
- Tracking and maintaining executed contracts, purchase orders, change orders, and project records
- Maintaining project directories, contact information, and documentation systems
- Supporting project archiving and records retention processes
- Coordinating project startup activities and setup requirements
- Establishing project folders, templates, and administrative systems
- Supporting permit tracking and regulatory documentation
- Coordinating job trailer setup and startup logistics
- Assisting project teams across multiple active projects
- Supporting invoice processing and documentation requirements
- Assisting with subcontractor documentation and compliance tracking
- Supporting Schedule of Values administration and invoice monitoring
- Coordinating project documentation required for accounting and financial processes
- Coordinating collection of warranties, manuals, as-builts, and turnover documents
- Managing closeout documentation requirements
- Supporting utility transfer coordination
- Assisting with final billing and subcontractor closeout activities
- Tracking final lien releases and project turnover requirements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
