Project Coordinator

Ampcus Inc.•White Plains, NY

15d•Onsite

About The Position

This Project Coordinator will directly support the Director of Real Estate, Renewables, and the broader Client renewables portfolio, currently comprising more than 50 projects under active evaluation. The role will provide day-to-day support for property research, land acquisition workflows, document and records management, scheduling and meeting logistics, stakeholder communications, and deadline tracking for renewable development sites, enabling smoother coordination among internal teams, consultants, landowners, agencies, and vendors across New York State.

Requirements

Strong proficiency with MS Office (Word, Excel, Outlook) and cloud file management.
Excellent written and verbal communication skills.
Highly organized, proactive, adaptable, and detail oriented.
Ability to handle confidential information with discretion.
Experience interfacing with stakeholders and multi-disciplinary teams.
Bachelor’s degree (real estate, environmental studies, business, or related field).
2 years of experience in administrative or project management roles, ideally in real estate, renewable energy, government, or utilities.

Nice To Haves

Familiarity with NYS, utilities, or real estate a plus.

Responsibilities

Research properties using county records, GIS, and other available software.
Manage complex scheduling, calendar coordination, and meeting logistics for the Director.
Maintain organized digital and paper records for land acquisition, filings, and project documentation.
Support workflows for renewable development sites.
Track deadlines, deliverables, and communications related to properties and consultants.
Coordinate with internal teams, consultants, and external stakeholders.
Assist in preparing summaries, site reports, and presentations for internal and external audiences.
Update and maintain trackers, databases, and property lists.
Draft professional emails and correspondence for external and internal audiences.
Help respond to inquiries from Client staff, landowners, agencies, and vendors.
Assist in preparing updates for project status meetings, presentations, and stakeholder outreach.
Support special projects as assigned.
Participate in process improvement initiatives to increase efficiency and accuracy.
May assist with travel logistics, expense reporting, vendor quotes, payments, or travel coordination as needed.