Project Coordinator-Federal Construction

Kimmel & Associates•Cleveland, OH

About The Position

The Project Coordinator supports the sales and estimating team in pursuing federal construction opportunities. The role takes ownership of proposal organization, writing, coordination, and submission, developing compelling and compliant proposals that communicate the company’s technical capabilities, project experience, and execution approach. The coordinator works directly with company leadership, preconstruction, and field operations, and is expected to interpret complex solicitation requirements, coordinate stakeholder input, and manage competing deadlines.

Requirements

At least 2 years of experience in marketing, proposal writing, or a related coordination role; direct proposal experience preferred.
Exceptional writing, editing, and proofreading skills, including the ability to translate complex information into clear, persuasive content.
Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook, including professional document formatting and PDF submission preparation.
Strong technology skills and ability to learn software, research solutions, and troubleshoot issues independently.
Ability to develop preliminary technical approaches, construction sequencing, and project schedules from solicitation documents and project information.
Exceptional organization, attention to detail, and follow-through across multiple deadlines.
Strong communication skills and confidence coordinating with company leadership, subcontractors, and field personnel.
Ability to interpret and follow detailed federal solicitation requirements and submission procedures.
Discretion when handling confidential company information and proposal materials.

Nice To Haves

Construction proposal writing experience, particularly with federal construction projects.
Familiarity with SAM.gov, MACC/IDIQ task orders, construction terminology, and government past performance submissions.
Experience with Microsoft Project, Canva, Adobe InDesign, and/or Builder’s Exchange/BX Bid.
Bachelor’s degree in Marketing, Communications, English, Business, or a related field; relevant experience and demonstrated writing ability are valued more highly than a degree.
Familiarity with federal procurement and construction proposal processes.

Responsibilities

Identify and track federal construction opportunities through SAM.gov, MACCs, and IDIQ contracts.
Review requests for proposals, amendments, submission instructions, and evaluation criteria; establish proposal requirements and compliance checklists.
Develop proposal outlines, calendars, assignments, and internal review milestones.
Draft, edit, and customize technical proposals, including project approaches, management plans, staffing qualifications, and past performance narratives.
Develop preliminary construction approaches, sequencing plans, and project schedules using solicitation requirements and project information.
Coordinate with preconstruction and operations to validate technical assumptions, schedules, procurement considerations, and construction methodologies.
Organize proposal kickoff meetings and internal reviews, follow up on outstanding information, and communicate submission risks.
Maintain proposal documentation, including drawings, specifications, correspondence, amendments, and government clarifications.
Prepare subcontractor invitations to bid through Builder’s Exchange/BX Bid and maintain subcontractor communication and response records.
Coordinate pre-bid questions and route technical inquiries to appropriate team members.
Maintain project profiles, past performance records, questionnaires, references, resumes, photographs, and reusable proposal content.
Work with project managers and field operations to verify project details and capture accomplishments for future submissions.
Coordinate leadership reviews, proofreading, final production, and submission of complete, compliant proposals by established deadlines.
Maintain opportunity trackers and bid-status records, report pursuit progress, and support the transition of awarded proposals to operations.

Benefits

Competitive base salary of $65,000–$85,000.
Medical, dental, and vision insurance.
401(k) retirement plan with company match.
Paid time off.
Parental leave.
Bonus opportunities.
Flexible work hours.
Continued learning and professional development.
Opportunities for career advancement as the company grows.
Direct collaboration with company leadership and involvement in strategic business development initiatives.