Project Coordinator

Weekday AI

37d•$45 - $55•Remote

About The Position

This role is for one of our clients. Join a leading AI lab's cutting-edge GenAI team and contribute to the development of advanced AI systems. We are seeking an organized and proactive Project Coordinator to support AI research, training-data initiatives, and operational programs. In this role, you will serve as an important coordination point between program leadership, research teams, and a growing network of domain experts. The ideal candidate is comfortable managing multiple priorities, coordinating cross-functional teams, maintaining project documentation, and adapting quickly in a fast-paced AI environment.

Requirements

Must be based in the United States.
STEM background strongly preferred.
3+ years of experience in project coordination, project management, program operations, or a similar role involving cross-functional collaboration.
Experience coordinating large teams or complex, multi-stakeholder projects.
Hands-on exposure to AI training-data, human-data, machine learning, or AI research projects is highly desirable.
Experience working as a Project Coordinator, Team Lead, EPM, Program Coordinator, or expert contributor on AI/data initiatives is a strong advantage.
Experience supporting AI or data programs within technology-driven organizations is preferred.
Strong data-management skills, including proficiency with Excel and SQL.
Working knowledge of coding or technical concepts, with the ability to communicate effectively with technical teams.
Strong organizational, analytical, and problem-solving abilities.
Demonstrated ability to lead, coordinate, or manage large groups effectively.
Excellent written and verbal communication skills.
Ability to work independently, manage competing priorities, and operate effectively in a fast-changing environment.

Responsibilities

Serve as the day-to-day point of contact for AI data and research projects, ensuring workflows remain organized and on track.
Partner with program leads and subject-matter experts to translate project requirements into clear guidelines and actionable instructions.
Support the onboarding, coordination, and ongoing engagement of domain experts as projects scale.
Participate in weekly business reviews, maintain meeting notes and action items, and facilitate project calls when required.
Monitor project quality, identify recurring issues, investigate root causes, and communicate findings to relevant stakeholders.
Assist research and product teams in developing, documenting, and refining project processes and guidelines.
Identify potential risks, dependencies, and bottlenecks early and coordinate with stakeholders to resolve them.
Track project milestones, deliverables, and operational metrics using tools such as Google Sheets and Microsoft Excel.
Maintain accurate project documentation and ensure timely follow-up across teams.
Adapt processes and priorities as project requirements evolve.