Project Coordinator - Patient Advocacy & Communications
About The Position
The Project Coordinator provides administrative and event coordination support to the Head of Communications, including scheduling, travel arrangements, expense reporting, meeting coordination, and patient advocacy initiatives. The role supports planning and execution of patient advocacy and disease-awareness events, coordinating materials and logistics with internal teams and approved external agencies, and maintaining event records and follow-up activities. The coordinator also tracks project activities, deadlines, and deliverables; supports communications initiatives; maintains documentation in internal systems; and escalates questions, concerns, or potential compliance issues. The position is based in Durham, North Carolina, with onsite candidates strongly preferred.
Requirements
- Bachelor's degree.
- 4–5 years of relevant experience in project coordination, administrative support, event coordination, or a related role.
- Proficiency with Microsoft Outlook and Concur.
- Strong organizational skills and excellent attention to detail.
- Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
- Strong written and verbal communication skills.
- Ability to work independently, take ownership of assigned responsibilities, and follow through on commitments.
- Professional and collaborative approach to working with stakeholders at various organizational levels.
Nice To Haves
- Experience with Microsoft Excel.
- Familiarity with Microsoft Teams, Outlook, SharePoint, PowerPoint, and Concur.
- Previous experience supporting senior leadership or communications teams.
- Experience coordinating corporate events, meetings, or stakeholder engagement activities.
- Background in pharmaceuticals, healthcare, life sciences, or another regulated industry.
Responsibilities
- Assist with planning, coordinating, and executing patient advocacy and disease-awareness events, including scheduling, logistics, invitations, and preparation of materials.
- Collaborate with internal teams and approved external agencies to coordinate event materials, presentations, and briefings.
- Maintain accurate event records, including attendee information, action items, and follow-up activities.
- Support event activities in accordance with established patient engagement guidelines and organizational procedures.
- Provide day-to-day administrative and project coordination support to the Head of Communications.
- Manage calendars, schedule meetings, coordinate logistics, and handle routine correspondence.
- Arrange business travel and process expense reports using Concur.
- Assist with basic budget tracking and expense documentation.
- Prepare, format, and distribute presentations, meeting agendas, and other communications materials.
- Record meeting minutes, monitor action items, and follow up on outstanding deliverables.
- Organize and maintain electronic files and shared documentation using Microsoft Teams, Outlook, SharePoint, Concur, and other internal systems.
- Track project activities, deadlines, and deliverables to ensure timely completion.
- Coordinate with cross-functional teams to support communications and patient advocacy initiatives.
- Maintain accurate documentation and follow established organizational policies and procedures.
- Identify and escalate questions, concerns, or potential compliance issues to appropriate team members.
- Support continuous improvement of administrative processes and team workflows.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
