Project Coordinator (I - IV) - Service Retrofit

Modigent • Tucson, AZ

5d • Hybrid

About The Position

As a Project Coordinator (Levels I–IV) - Servic Retrofit, you'll support the successful planning and execution of commercial HVAC, plumbing, and mechanical projects by assisting Project Managers with coordination, documentation, submittals, scheduling, and administrative tasks. You will serve as a key liaison between the office and field teams, ensuring smooth communication, compliance, and project organization. This career ladder role progresses from entry-level support to advanced coordination and leadership responsibilities, empowering you to grow your skills in a collaborative, people-first environment while contributing to high-quality, on-time project delivery nationwide at any of our operating companies.

Requirements

• Level I: 0–2 years in construction, project coordination, or administrative support.
• Level II: 2–4 years of relevant experience.
• Level III: 4–6 years with increasing responsibility.
• Level IV: 6+ years with demonstrated ability to manage coordination across multiple projects.
• High school diploma or GED required.
• Strong organizational, multitasking, and follow-up skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software (Procore preferred).
• Ability to read and understand construction documents, plans, and specifications.
• Attention to detail, self-motivation, punctuality, and professional demeanor.
• Understanding of construction processes, submittals, as-builts, and project documentation.

Nice To Haves

• Associate or Bachelor’s degree in Construction Management, Business, or related field preferred.

Responsibilities

• Support basic project coordination tasks including document management, submittal tracking, equipment logging, and administrative support under close supervision (Level I).
• Independently manage submittal registers, coordinate submittits/resubmittals, maintain project documentation, and assist with monthly forecasts and manpower tracking (Level II).
• Lead coordination of Davis-Bacon requirements, job site badging/access, as-builts, O&M manuals, warranties, and owner training; ensure billing accuracy and budget entry (Level III).
• Oversee advanced project coordination, proactively manage documentation and compliance across multiple projects, mentor junior coordinators, and serve as a primary point of contact for internal and external stakeholders (Level IV).
• Maintain accurate project documentation, plans, specifications, and communication between office and field teams.
• Ensure compliance with company policies, contractual standards, and project requirements.
• Provide excellent customer service and professional communication with internal teams, subcontractors, general contractors, and clients.
• Perform other duties as assigned to support successful project completion.

Benefits

• Competitive compensation based on experience and level, with opportunities for performance incentives.
• Comprehensive benefits including medical, dental, and vision coverage, plus HSA options with employer contributions in select plans, and company-paid basic life and accidental death & dismemberment insurance.
• Paid time off, holiday pay, and a 401(k) retirement savings plan.
• Professional development through hands-on training, mentorship, apprenticeships, certifications, and clear career advancement paths across our nationwide operating companies.
• Inclusive, supportive culture that values diversity, dignity, respect, collaboration, integrity, and personal fulfillment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED