Project Coordinator (12 month Maternity Leave Contract)

Source Energy•Calgary, AB

15h•Onsite

About The Position

The Project Coordinator provides administrative, procurement, cost tracking, and document control support for capital projects. Working closely with project managers, operations personnel, accounting, and external vendors, the Project Coordinator ensures projects are properly documented, approved, tracked, and reported throughout the project lifecycle. This position is responsible for maintaining project records, coordinating purchase orders and vendor documentation, tracking project expenditures against approved budgets, and supporting project governance processes to ensure projects are executed efficiently and in accordance with company policies and procedures.

Requirements

Diploma or degree in Business Administration, Project Management, Engineering Technology, Accounting, or a related field.
3–5 years of experience in project coordination, project administration, procurement, accounting, or cost control.
Valid drivers license

Nice To Haves

Experience supporting capital projects in industrial, energy, construction, mining, or manufacturing environments is preferred.
Ability to travel to project sites on a periodic basis
Strong understanding of procurement and purchase order processes.
Experience with invoice approval and workflow systems such as Medius Flow.
Familiarity with project budgeting, cost tracking, and capital expenditure reporting.
Strong document control and records management capabilities.
Proficiency in Microsoft Excel, Word, Outlook, and project tracking tools.
Excellent organizational skills with strong attention to detail.
Ability to manage multiple priorities and deadlines simultaneously.
Strong communication and stakeholder coordination skills.

Responsibilities

Create and process purchase orders in accordance with company procurement procedures.
Ensure appropriate approvals are obtained prior to commitment of expenditures.
Verify that stipulated price agreements, contracts, and supporting documentation are in place for major purchase orders and capital expenditures.
Coordinate with vendors and internal stakeholders regarding purchase order status, revisions, and approvals.
Monitor project expenditures and commitments against approved budgets.
Maintain capital spending trackers and assist in preparing project cost reports.
Reconcile purchase orders, invoices, and project commitments.
Identify and investigate discrepancies between quoted pricing, purchase orders, and vendor invoices.
Support project forecasting and budget update processes.
Assist with accrual reporting and month-end project cost reviews.
Enter, review, and maintain project-related information within Medius Flow and other company systems.
Assist with invoice coding, routing, and approval workflows.
Ensure invoices are properly supported by purchase orders, contracts, and receiving documentation.
Monitor approval queues and follow up on outstanding approvals.
Maintain accurate financial and project records.
Establish and maintain project document control systems.
Manage project correspondence, drawings, contracts, permits, and technical documentation.
Ensure documents are properly filed, version-controlled, and accessible to project stakeholders.
Maintain project records in accordance with company retention policies.
Coordinate document distribution and transmittals between internal and external stakeholders.
Other duties as assigned.