Project Coordinator

NORLEE INVESTMENTS LLC•Naples, FL

30d•Hybrid

About The Position

The Project Coordinator provides administrative and project support to ensure smooth planning, execution, and completion of construction projects. This role focuses on document control, scheduling assistance, material procurement coordination, and communication between the office, field crews, subcontractors, and clients. The Project Coordinator works under the direct supervision of a Project Manager or Senior Project Manager and supports smaller or less complex project tasks while gaining exposure to the full project lifecycle.

Requirements

Minimum of a high school diploma.
0–2 years of experience in construction, project support, or a related trade.
Proficient computer skills and experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Familiarity with Kojo and Procore is required.
Strong verbal and written communication skills.
Basic understanding of contract terms.
Ability to coordinate material procurement activities.
Ability to foster collaboration across teams.
Ability to maintain positive working relationships.
Basic mathematical skills, including the ability to perform arithmetic operations (addition, subtraction, multiplication, and division) with whole numbers, fractions, and decimals.
Strong analytical skills.
Ability to quickly learn and adapt to other project management software.

Nice To Haves

Associate or bachelor’s degree in Construction Management, Engineering, or a related discipline is strongly preferred.
Exposure to project coordination, administrative support, and basic estimating or material procurement tasks is a plus.
Familiarity with project management software such as Procore, Bluebeam, or Kojo is highly valued.

Responsibilities

Assist with basic scheduling and tracking of project tasks to support timely completion and monitor progress under direction of PMs.
Maintain document control by organizing contracts, permits, submittmits, and compliance materials; ensure all project documentation is accurate and up to date.
Track and manage Requests for Information (RFIs) and prepare responses in coordination with project teams.
Prepare and distribute meeting minutes to document key decisions, action items, and follow-ups from project discussions.
Support material procurement coordination, including tracking orders, delivery schedules, and inventory to ensure project needs are met.
Communicate effectively with field crews, providing timely updates, relaying project information, and helping to resolve minor issues in coordination with PMs.
Assist PMs in understanding and managing basic contract terms, including reviewing change orders and supporting compliance with contractual requirements.
Verify insurance requirements and subcontractor agreements prior to work commencement.
Conduct research on potential General Contractors and competitors for upcoming projects.
Maintain and update the bid and pending project list.
Perform initial contract reviews and facilitate internal approvals.
Assist in project setup, including customer details, job number assignment, and lien rights.
Coordinate activities across project management teams and support project timelines. Monitor progress on assigned tasks and escalate issues to PMs promptly.
Utilize project management software to track schedules, documentation, and task completion.
Conduct quality assurance checks on assigned tasks to ensure standards and project specifications are met.
Perform other related duties as assigned.