Project Coordinator

Staab Construction Corporation•Wausau, WI

35d

About The Position

The Project Coordinator provides critical support to the project management team by organizing documentation, assisting with project planning activities, and maintaining clear communication between office and field personnel and assisting with administrative tasks. This role supports all phases of construction projects—from preconstruction through final close‑out—ensuring information flows accurately and tasks are completed efficiently. The ideal candidate is a critical thinker who is detail oriented, proactive, and able to solve problems while thriving in a fast‑paced construction environment. Essential Duties and Responsibilities Project Coordination Core Processes Support Project Managers move from preconstruction → construction → closeout with RFIs, submittals, change orders, and close-out documentation Understanding specifications and how they relate to drawings Maintain project records and transition paper files to electronic systems Prepare purchase orders, subcontracts, and budget tracking sheets Coordinate communication between field teams, vendors, engineers, and subcontractors Create and maintain jobsite contact lists and supervisor project books Assist with computerized scheduling and project planning tools Distribute memos, emails, meeting minutes, and other correspondence Assist with formatting documents and computer-generated drawings Perform general office duties including printing, filing, and data entry Marketing / Social Media Assistance Assist in planning, creating, and scheduling content for social media platforms Help create graphics and visual content using Canva, Adobe Creative Suite, or other design tools. Help coordinate marketing campaigns, events, trade shows, and sponsorships. This role collaborates closely with the Marketing Manager and Business Director to create content, manage social media, coordinate campaigns, and maintain brand consistency across all channels.

Requirements

Proficiency in Microsoft Office Suite, Database software such as Trimble (Vista), and Adobe
Strong organizational and multitasking skills
Excellent verbal and written communication
Familiarity with construction terminology and project workflow
Knowledge of social media platforms and trends.
Basic design skills (Canva or Adobe Photoshop/Illustrator preferred).
Associate degree, BAS degree preferred in construction management , business, or related field
Database management experience required, including organizing, maintaining, and retrieving project data
Demonstrated ability to work independently and as part of a team
Previous experience supporting Project Managers or field operation

Nice To Haves

Familiarity with reading construction drawings / specifications (a plus but not required)

Responsibilities

Support Project Managers move from preconstruction → construction → closeout with RFIs, submittals, change orders, and close-out documentation
Understanding specifications and how they relate to drawings
Maintain project records and transition paper files to electronic systems
Prepare purchase orders, subcontracts, and budget tracking sheets
Coordinate communication between field teams, vendors, engineers, and subcontractors
Create and maintain jobsite contact lists and supervisor project books
Assist with computerized scheduling and project planning tools
Distribute memos, emails, meeting minutes, and other correspondence
Assist with formatting documents and computer-generated drawings
Perform general office duties including printing, filing, and data entry
Assist in planning, creating, and scheduling content for social media platforms
Help create graphics and visual content using Canva, Adobe Creative Suite, or other design tools.
Help coordinate marketing campaigns, events, trade shows, and sponsorships.