Project Coordinator

Stoa Group•Charlotte, NC

13d

About The Position

Stoa Group is seeking a Construction Project Coordinator to join our growing team in Charlotte, NC. Stoa Group is nationally ranked #5 best places to work in multifamily and is recognized as National Apartment Association (NAA) Top Employers; we pride ourselves on having a great company culture where we put our employees first. The Project Coordinator will work with Stoa's Construction team to provide administrative support, including Stoa Support Team, Construction Management, and Site Leaders, to support the day-to-day processes related to the Company's construction projects. Every Stoa Group property is carefully chosen and developed with the resident at the top of mind. Stoa is one of the few multifamily organizations entirely vertically integrated, so we can focus on curating communities that genuinely bring value to apartment living. WHO YOU ARE Reliable: You enjoy partnering with others and building constructive working relationships that foster collaboration to deliver outstanding results. You are accountable to your teammates and follow through on commitments. Organized & Confident: You are flexible, composed, and able to prioritize multiple tasks and deadlines simultaneously while confidently interacting with various individuals across all levels of the organization. You handle pressure well and do so with confidence. Strong Communicator: You are articulate, effective, and persuasive in your verbal and written communication, helping you connect well with others. You will deliver instruction and training to our team members and trade partners on the company tools and resources. Flexible and Adaptable: You understand that the world does not exist through black-and-white lenses and embrace the opportunity to live in the gray. Technologically Savvy: Well-informed about and know how to use and deal with a PC, smart device, and specific software and tools. Solution-Oriented Team Player: You enjoy partnering with others -internal or external- to get work done and deliver outstanding results. You are united with teammates and follow through on commitments.

Requirements

High School Diploma or Equivalent
Ability to understand and perform all on-site software functions; basic computer skills required.

Nice To Haves

Experience in construction and Procore preferred

Responsibilities

Provide support to the construction team (Project Managers, On-site Team, and Trade Partners)
Set up job trailers, diesel tanks, and containers for new projects
Monitor job trailer office supply inventory and purchase new material with attention to budgetary constraints
Manage construction documents in ProCore, the construction management software
Update contacts in ProCore
Set up project addresses and locations in ProCore
Train subcontractors, vendors, and new employees on ProCore. ProCore helpdesk – assist employees and trade partners with any issues.
Create Inspections in ProCore
Upload documents to permit and fire marshal portals.
Collect and organize Closeout documents at the end of projects
Obtain and distribute smart-safety reports
Utility account set up
Attend all project meetings and take minutes
Prioritize and manage multiple projects simultaneously and follow through on issues promptly
Create change events and equipment purchase orders
Manage licensing requirements for current and future projects
Other clerical duties as assigned