Project Coordinator

Wood Patel & Associates • Phoenix, AZ

9d

About The Position

Wood, Patel & Associates, Inc., (WOODPATEL) the #1 ranked civil engineering firm in Arizona for 23 consecutive years and recognized as one of the Best Place to Work for the last 7, is seeking exceptional candidates to join our team. We provide the opportunity to advance your career and become an integral part of our highly respected firm. We are seeking a highly organized and detail-oriented Project Coordinator to support our engineering teams. This role plays a critical part in ensuring projects run smoothly by assisting with coordination, documentation, scheduling, and communication across internal teams and external partners.

Requirements

• 3–5+ years of experience in engineering, architecture, or construction, or a related field
• Strong understanding of project coordination and document control processes
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Ability to work independently and follow through to completion
• Professional demeanor with strong client service skills

Nice To Haves

• Experience with engineering plan submittals and agency coordination is a plus

Responsibilities

• Support Project Managers with day-to-day project coordination activities
• Track project schedules, deliverables, and deadlines
• Assist with proposal preparation, contracts, and project documentation
• Coordinate meetings, agendas, and follow-ups with internal teams and clients
• Maintain accurate project records and filing systems
• Assist with invoicing, budget tracking, and project reporting
• Communicate with clients, consultants, and agencies as needed
• Help ensure projects remain on schedule and within scope

Benefits

• Competitive pay
• Generous PTO plan
• Health, dental, vision
• 401(k) with employer matching
• Long-term disability/short-term disability/life insurance
• In-house training events
• Employee appreciation and team building events
• WOODPATEL is committed to our community and as such we match employee contributions to St. Mary's Food Bank Alliance, the world’s first food bank, founded in Phoenix, Arizona.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees