Project Coordinator

Ontivity • Houston, TX

35d • Onsite

About The Position

The Project Coordinator supports the team on assigned projects by assisting with correspondence and administrative tasks, tracking project deliverables and deadlines, and providing regular reports highlighting variances.
This is a safety-sensitive position.

Requirements

• Must be able to work in a team environment and be a valued member of the team and the company.
• Must be proficient in Microsoft Office products and have advanced computer skills.
• Must have excellent time, organization, and office management skills.
• Must be detail-oriented.
• Must be able to communicate at a high level in person, by phone, and by email with team members and clients.
• Must be self-motivated with the desire to learn new things and project a positive attitude toward others in all work-related settings.
• Must be able to read, comprehend, and carry out instructions.
• Must be able to work on a team and independently as required.
• High School diploma or general education degree (GED).
• Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in the random testing program.
• Must possess a valid driver’s license.

Nice To Haves

• Experience in wireless, telecommunications, construction and/or public utility is preferred.
• Three to five years’ experience in wireless, telecommunications, construction and/or public utility.

Responsibilities

• Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third-party management systems.
• Administratively obtain necessary permits and licenses as required for each project.
• Work closely with the Project Manager and Accounting team to ensure the project is fully invoiced in a timely manner.
• Identifies and works to remove barriers to the successful completion of the overall project.
• Provide timely project status updates to the Project Managers.
• Tracks contracts, purchase orders, submittals and completes project close-out manuals.
• Creates and distributes correspondence relevant to the team, project or program (internal and external).
• Assists with administrative preparation for various meetings.
• Communicates all issues to management prior to reaching critical status.
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Provide ad hoc reports as requested.
• Provide additional administrative support as required.
• Issues vendor POs as needed.
• Provides support with pulling necessary permits for site work.
• Various office management functions such as ordering, package shipment, event coordination, office vendor coordination, and payment (garbage, utilities, coffee, etc.).
• Other duties as assigned.

Benefits

• Health, dental, and vision plans (for team members and their families).
• Financial planning through our 401(k) program.
• Additional benefits, including life and disability insurance.
• CMS also encourages a healthy lifestyle by providing paid time off to our valued team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED