Project Coordinator

Aston Carter•Franklin, TN

5d•$50,000 - $50,000•Onsite

About The Position

The Project Coordinator plays a pivotal role in maintaining project organization and momentum across civil engineering, surveying, and land development projects. This position is crucial for supporting project setup, scheduling, documentation, financial tracking, and internal coordination from proposal through project completion. The role requires a detail-oriented, solutions-focused professional who is comfortable taking initiative, managing multiple priorities, and collaborating with a wide range of stakeholders.

Requirements

Working knowledge of civil engineering and land surveying workflows.
Ability to interpret engineering plans, surveys, and site development documents.
Proficiency in Microsoft Office.
Strong written and verbal communication skills.
Highly organized with excellent attention to detail and follow-through.
Comfortable interacting with clients, municipalities, and vendors.
Valid driver's license required.
Minimum of 2 years of project coordination or administrative support experience in an A/E/C or project-based environment.

Nice To Haves

Experience with industry ERP software such as Deltek Ajera/Vantagepoint and Bluebeam preferred.
Associate or bachelor’s degree preferred, or equivalent experience.

Responsibilities

Support Project Managers with daily tasks, deadlines, and deliverables.
Coordinate project schedules, milestones, bid dates, and permitting timelines.
Maintain task lists, action items, and follow-up logs to support accountability.
Prepare meeting agendas, record minutes, and distribute follow-up documentation.
Track project budgets, invoicing progress, and contract compliance.
Set up new projects in ERP systems and prepare contract submissions.
Organize and maintain project files, drawings, contracts, and submittals.
Assist with preparation and submission of civil plans, surveys, zoning packages, plats, and permit applications.
Manage document revisions, version control, and QA/QC review routing.
Act as a communication liaison between clients, internal teams, subconsultants, utilities, and agencies.
Maintain project dashboards, tracking logs, permitting records, and status reports.
Coordinate updates for weekly project meetings and track outstanding agency comments.
Assist with proposal preparation, fee tracking, contract setup, and project initiation.
Monitor contract limits, subconsultant amounts, change orders, and reimbursable expenses.
Prepare billing support and coordinate with accounting on invoicing and AR follow-up.
Manage company vehicle fleet documentation and ensure timely completion of contracts, insurance, and subconsultant agreements.