Project Coordinator

Peak Utility Services Group

About The Position

Project Coordinator to provide high level administrative support for a wide variety of utility construction projects within our Program Management team. This role is critical to the overall success of our various large scale construction projects Nationwide.

Requirements

Data entry using the computer/ 10-Key
Ability to maintain a high level of accuracy under time constraints
Ability to maintain confidentiality concerning employee data
Strong time management skills
Strong interpersonal skills and solid team working abilities
Sound work ethics
Strong decision making and analytical thinking ability
Working knowledge of Microsoft Office products
Ability to navigate city municipal portals
High school diploma or equivalent desired
3-5 years’ experience as a project coordinator or in a similar position in utility management
An equivalent combination of education and experience may be substituted on a year-to-year basis
Texas 811 industry knowledge in oilfield, pipeline and/or distribution gas
Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.

Responsibilities

Accurate entry of customer information into master spreadsheet
Verifies and directs invoices/bills from third party vendors
Schedules multiple crews daily with department supervisors/superintendents
Accurately assesses priorities, including making appropriate customer contacts, optimizing productivity of field employees
Updates daily crew schedules with supervisors/superintendents and maintains timely communications with customer project management personnel
Assembles and processes job packets, coordinates with permit technician, initiates work order creation, verifies the accuracy and maintains updates for MR's (material requests) for individual projects
Schedules locates, locate meets and municipal inspector meetings
Maintains organized system of document retention
Maintains updated job scheduling and completion records
Responds to inquiries from internal departments regarding time reports, billing, unit and Time and Expense questions
Maintains a strong work ethic to ensure the required day's work is complete
Responsible for timely communication with customers and SPS staff
Responsible for the collection and reporting of monthly metrics for the department
Accurate data entry and record keeping in Master Spreadsheet from client